INTRODUCTION

The purpose of this Collection Development Policy is to guide the selection of library materials and inform the public about the principles upon which selections are made. The “Library Bill of Rights,” as adopted by the American Library Association, and the “Freedom to Read Statement,” issued jointly by the American Library Association and the Association of American Publishers (included in the Appendix) underpin the policy.

OUR MISSION

The New Rochelle Public Library (NRPL) is a community resource that seeks to improve the life of every citizen in our city. It is dedicated to encouraging learning in all stages of life, to protecting intellectual freedom and to providing fair and equal access to information.  Our strategic plan (2021-2026) provides a roadmap for strengthening our resources to ensure the vitality of NRPL. 

ABOUT THE LIBRARY AND ITS COMMUNITY

NRPL offers a comprehensive collection that includes retrospective and current materials; up-to-date technology by which information can be accessed; and a wide range of community services and programs tailored to a diverse audience. Chartered in 1894, NRPL is a School-District Library with its own operating budget and a Board of Trustees comprised of seven elected members. It has served the 79,000 residents of New Rochelle from its Main Library building in the downtown business district since 1979. A smaller branch, located in the park in front of the New Rochelle High School, was restored through a grassroots effort and reopened as the Huguenot Children’s Library (HCL) in 1997.

NRPL is a member of the Westchester Library System (WLS). WLS collaborates with 38 libraries in Westchester County to provide access to resources and services and to enhance and support library service for the more than 940,000 residents.  They are one of New York State’s 23 public library systems which were established in 1958 by State Education Law.

NRPL patrons have access to the print and digital collections of 38 member Westchester libraries. Physical materials borrowed from other libraries are delivered to our locations. 

EQUITY, DIVERSITY AND INCLUSION

NRPL embraces the principles of neurodiversity, equity, and racial understanding in its approach to collections, services and programs.  We utilize the lenses of EDISJ (equity, diversity, inclusion and social justice) and ADA (American Disabilities Act) when acquiring materials (in all formats) for our collection.

THE COLLECTION

NRPL selects, acquires, and provides free and open access to appropriate materials regardless of format. The responsibility for the collection rests with NRPL’s executive leadership, the responsibility for selecting and retaining materials is delegated to qualified and knowledgeable staff who employ the criteria outlined in this policy.  NRPL makes every attempt to purchase titles which are popular, in demand and requested by our patrons. However, there are instances where the library cannot due to budget restrictions, esoteric nature of the book or lack of wide appeal. In the event the book is not in our collection, we strive to retrieve it from another library. 

Usage statistics are continuously monitored and used to evaluate if materials.  should be deaccessioned. Condition of materials is also a factor in deselection and replacement.

The deacquisition of materials is scheduled on an ongoing basis. Professional library staff deselect items based on relevance, condition and timeliness.  Core and popular materials are replaced with newer editions.

ADULTS 

Fiction / Non Fiction 

The selection of materials in our collection is a critical and interpretive process.  Reviews are the principal tool used in the selection of library materials and electronic resources. Staff members selecting print and digital materials are also influenced by industry publications, authoritative discussions of the subject, publisher and media advertising and demonstrations, popular demand, and requests of library patrons. 

In selecting materials for NRPL,  the following criteria will be used as they apply:

• Comprehensiveness and depth of treatment; clarity, accuracy, objectivity and logic of presentation; artistic quality and/or literary style as established by reviews in standard selection sources
• Permanence, current relevance, or social significance of the content
• Reputation of author, producer, or publisher
• Contribution to the diversity of viewpoints on controversial issues
• Suitability of the physical format for library use
• Local interest and popularity

Audio/Visual – Audio books, DVDs, Playaway, CDs, etc. 

NRPL houses a distinct but limited collection of audio books, playaways and cds.  The decreasing interest in physical audio/visual materials and move to digital content is resulting in a reduction in the accumulation of titles in these formats. We continue to maintain a DVD collection of popular films and documentaries. 

Digital Content 

The digital media collections provide a plethora of content accessible via commonly used Windows, Android and IOS devices, and through a variety of downloadable formats such as ePub, Kindle, PDF, and MP3 and MP4 files. 

Selection of digital content can vary among the vendors who supply digital content to the library. NRPL makes every effort to acquire popular and in demand titles in digital formats when possible.  However, costs and vendor licensing agreements can hinder acquisition and therefore access. 

NRPL also subscribes to streaming services that allow users to stream feature music, films, TV shows, and documentaries and educational content. Materials available through these digital collections are not always curated by NRPL but likely to be selected and maintained by a third party vendor.

Additionally, NRPL receives access to digital content through our relationship with WLS.  The content available in these platforms is subject to change due to vendor contracts and licensing agreements. NRPL does not have any control over the content available through the vendors selected by WLS.

Teens

NRPL affirms every teen’s right to read, view and listen to content of their choosing. The recreational and informational materials in the Young Adult collection reflect the variety of characters, circumstances, interests and issues familiar to adolescence.

Every title in the young adult collection may not be appropriate or relevant for every young adult. However, parents and guardians have the ultimate responsibility to guide and direct the use of the library by their young adults. The library cannot stand in place of the parent.

NRPL staff responsible for selecting young adult materials refer to professional literature and utilize popular media, awareness and sensitivity

Music Scores

The music scores collection is designed to promote the activities of amateur and student musicians in the New Rochelle community.  The collection includes a wide variety of musical genres and styles from classical to contemporary.  Areas of focus include piano/vocal/guitar editions of popular music releases, vocal selections from popular Broadway shows, easy piano arrangements of popular songs, operas and large orchestral works in full score, as well as classical piano works from the standard repertoire. NRPL also holds a substantial selection of recorded music on compact disc.  This collection is curated to support the general population and includes a wider variety of genres than the scores collection including rap, hip-hop, pop, and world music.   

Usage, popularity and condition of the materials are factors considered when deselecting and replacement of items. 

Additionally, music streaming service is available through Hoopla, in conjunction with WLS. 

Job Information Center 

The Job Information Center (JIC) serves patrons who are in the process of seeking or changing their employment status. The collection addresses the needs of all those who are skilling and reskilling for positions in a myriad of private and public sectors. Current volumes on test preparation, resumes and cover letters are replaced with newer editions and reflect trends in local and global labor markets. 

Spanish Language Materials

Materials in Spanish are acquired for both adults and children.  The collection includes popular and specialized content translated from English to Spanish and original texts.  

The children’s collection supports Spanish language acquisition as well as bilingual reading needs. 

The Israel Forum Collection 

A collection donated by the Israeli Consulate in New York is in honor of Hebrew Language Day, celebrated every year to mark the birth of Eliezer Ben-Yehuda, who was the driving force behind the revival of the Hebrew language in the modern era.

There are materials for both children and adults in this special collection.  Topics pertaining to Israeli culture, history, economics, literature and other subjects are at the heart of the collection. 

Museum passes

The museum pass program provides educational and stimulating experiences to various cultural, arts, science institutions in Westchester county and New York City. While some passes offer free admission to multiple members, some may only offer a discount. These restrictions are placed by individual museums. 

The museum pass program is evaluated annually.  Renewals are based on patron usage and costs.  New passes are also considered on an annual basis. 

The museum pass collection is funded by the NRPL Foundation. 

Technology 

The Library purchases various technologies to reduce the digital divide that exists in our community. The collection acquired will be for both in-house usage and home loan. One of our strategic goals is to provide cutting-edge technology.  We will accomplish this through thoughtful acquisition based on funding, demographic and educational needs of the community. In addition to providing access, we will also support the community through hands-on training.   Our patrons influence our efforts to ensure equity and diverse experiences in the digital/virtual landscape. 

Local History 

The focus of the local history collection centers on the history and development of New Rochelle.  This significant component of the reference collection is composed of multiple formats, traditional books and ephemera. They include: maps,  atlases, genealogical, biographical materials, institutional histories, materials written by local authors, directories, and yearbooks. 

NRPL  culls the local print media and makes copies of materials that are relevant and about New Rochelle and make them accessible to the public through a clippings file.  The files are organized by subjects and are given  designated headings in print and digital formats to assist in research. Though the collection focuses on New Rochelle, materials about neighboring communities and Westchester County are included to give context to our own history.  Selected sources are replicated in the event of theft, mutilation, or deterioration. Government documents are held for 3 years and made accessible to the general public after which the items are transferred to the Archives.

All materials are located in the E. L Doctorow Local History Room, Newspaper Clippings filing cabinets, and Reference Desk

Local History Archives

NRPL collects, organizes, preserves and provides access to a non-circulating collection of primary and secondary sources that document the history of the City of New Rochelle, its inhabitants, government, environment, businesses, institutions and organizations.

The collection includes, but is not limited to, published books, photographs, government documents or facsimiles, maps, manuscripts, pamphlets, newspapers, serials, audio-visual materials, institutional or organization records, personal papers, electronic records, scrapbooks and other historical materials that relate to New Rochelle. 

The collections are housed in the E. L. Doctorow Local History Room and Karen S. Allen Archive Room. The Local History Room is accessible to the public. However patrons aged 18 years and younger must be accompanied by an adult when visiting the E. L Doctorow or the archives room. 

NRPL follows these criteria to select donations appropriate for local history collections:

• Relevance to New Rochelle
• Authenticity of record
• Suitability of the subject to the local history collection
• Non-duplication of material within the collection, or with other area archives
• Quality and integrity of material
• Cost to preserve, store and process
• Security requirements to store and/or display
• Restrictions by the donor

Donated items may be accepted in any format, including manuscript, printed, or digital. Photographs and documents may be removed from their frames at the discretion of the NRPL if  accepted into the collection. Three dimensional objects or artifacts will not be accepted by NRPL unless they can be properly housed and are deemed appropriate to the collection.

NRPL will not accept material that can harm other materials in the collection, such as anything that shows damage or infestation from mold, mildew, water, insects, smoke, or dirt. NRPL reserves the right to decline donations of any kind, for any reason and may also decide not to accept items which it cannot properly store, display, or otherwise care for.  While it is under no obligation to do so, when possible and appropriate, NRPL may provide alternate locations or recipients of donations which NRPL cannot accept. 

NRPL strives to organize, preserve, and provide access to its archival collections of original documents according to standard archival procedures and best practices. A finding aid (a description of a collection with a container content list) will be prepared for each collection which will be accessible to the public unless restrictions apply. The materials in each named collection are organized according to the original order when possible and are stored placed in acid-free archival containers. 

Additions to the Collection

Because history is created daily, materials that meet the selection criteria and add value to the collections of the Local History Room and Karen S. Allen Archive will be reviewed for possible acceptance into NRPL’s archival collection. 

In order to establish the transfer of ownership, NRPL requires that a Deed of Gift form be completed by the donor and the Archivist. Once the Deed of Gift form is signed by the donor, the donated item becomes the property of the NRPL. 

The NRPL will accept material with access-limiting restrictions only when the restrictions are reasonable and necessary to protect the legitimate rights and interests of the donor. Such restrictions will be recorded on the Deed of Gift form and will be adhered to by NRPL. All restrictions will specify a date when full access will be granted.

Materials in the local history collection (especially photographs and negatives) may be scanned and placed on the Internet for viewing, may be moved from the local history collection to other sections of the NRPL, may be sold, or be transferred to another library. NRPL may offer the deaccessioned materials to appropriate institutions or return them to the donor.

For more detailed information, please consult the  Local History policy and procedure document. 

CHILDREN’S 

The  Children’s Collection is developed and maintained to meet the learning needs and interests of New Rochelle residents from infancy to age eleven. It is also appropriate for parents, caregivers, teachers, students, guardians, and youth workers  who seek to create positive and productive environments for children.

The materials found in the Children room are available in a variety of formats including magazines, CDs, DVDs and digital. The collection also maintains materials in varying Lexile levels. 

The collection contains the following genres and categories

• Board Books
• Picture Books
• Easy Readers
• Chapter Books
• Graphic Novels
• Nonfiction
• Biographies
• Magazines
• Digital Books/Materials 
• Audio/Visual – audiobooks, DVDs, CDs and read-alongs, such as Wonderbooks

The books purchased for the collection are intended to be representative of various development levels and personal identities. The staff rely on industry experts, trends and media sources to inform purchases.  We also accept suggestions from our patrons and comply if it meets our criteria. 

Some materials in the Children’s Collection might not be considered appropriate by all adults for all children.  While some books contain topics not thought suitable for one child, another child and their adult caregiver may find the same books with the same content appropriate and of value.  Only each child and their parent or caregiver can decide what material is suitable for that child to read.  

HUGUENOT CHILDREN’S LIBRARY (HCL)

HCL or the ”little brick house” on North Ave had functioned as a branch of NRPL for seventy years before it was closed down. Budget cuts and damage from an arson fire forced its closure. A committed group of people came together to form the Partnership for Huguenot Children’s Library.  They reimagined the space and fundraised to build HCL which opened in 1997.

HCL  is located in the north end of New Rochelle. The first floor has picture books, easy readers, board books, as well as the Gabrielle’s Wings corner (books on kindness and diversity), DVDs, and CDs, games computers for the very young, and entertainment such as a puzzle area, a treehouse dollhouse, and a play table. The second floor holds young readers’ books. Our programs for babies, toddlers, preschoolers, and older (chess, art club, etc.) are held in the basement and on the patio in the back. 

HCL also purchases print materials for children from birth through age eleven. Due to its limited physical space, the collection is restricted to contemporary, popular and award winning children’s titles. While CDs and DVDs are available, HCL no longer purchases new, physical A/V titles because of its waning popularity. The nonfiction collection leans toward books that inform and entertain rather than for academic purposes such as school assignments.

COLLECTION MAINTENANCE

NRPL materials in all formats and languages reflect general and contemporary interest, trend and timeliness. Materials are deaccessioned if information is expired or no longer current. The NRPL adheres to the CREW method for print and ebooks when weeding materials from our collection. The CREW method provides librarians the guidance necessary to ensure that the collection is current, relevant, vital and useful.  This manual was developed by the Texas State Library and Archives

SUGGEST AN ITEM FOR PURCHASE 

Patrons looking to add titles to our collection should submit a suggest an item for purchase form.  We consider each suggestion carefully and will purchase the item if it meets our collection development criteria and fiscal abilities. 

REQUESTS FOR CONSIDERATION

NRPL receives gift materials and/or donations by independent writers and creators for inclusion in the library  collection. Such materials  will have a higher chance of being added if they are reviewed in journals such Foreword, Independent Publisher, and Small Press Review. A review in any of the national, industry sources such as Booklist, Kirkus Reviews, Library Journal, Publisher’s Weekly, or School Library Journal would also increase the likelihood of the item being added to the library catalog. 

Donations of books and physical audio/visual materials can also be made to the Friends of New Rochelle Public Library. 

Patron suggestion(s) for materials can be placed and will be reviewed in a timely fashion. All requests are given thoughtful consideration. If the item has mass appeal and/or is well reviewed in industry publications, the title is added. NRPL makes all attempts to include items suggested by our customers.

REQUEST FOR RECONSIDERATION OF MATERIALS

The development and maintenance of the NRPL’s collection is based on the principles of intellectual freedom as embodied by The Library Bill of Rights, The Freedom to Read, and the Freedom to View statements of the American Library Association.  Our aim is to have a collection diverse and inclusive in content, authorship and format. 

NRPL’s selections are made on the merits of industry reviews, relevance, timeliness and budgetary considerations.  Our collection reflects the recreational and learning needs and interests of a diverse population. However, the choice of reading, listening and viewing materials is purely an individual matter.  Patrons are free to dismiss books and other materials of which they do not approve. However, they may not exercise censorship to restrict the freedom of others.  

Should a patron object to an item in the collection, they should begin by submitting the  “Patron Request for Reconsideration of Library Material” form. 

The NRPL team reviews each request in accordance with the collection development policy and informs the patron of their decision in one week. If the individual is not satisfied with the response, the complaint will be escalated to the director. The director reviews the request and responds  to the user with the final recommendation within thirty days of receipt of the request. The item remains in the collection during the reconsideration process.

In the event that the patron is dissatisfied by the Director’s response, they can petition the board for the final determination regarding the title in question.  

The board’s decision will be made based on the tenets of this collection development policy. 

Appendices – 

1. Freedom to Read
2. Library Bill of rights 
3. Freedom to view 

Adopted by the NRPL Board of Trustees on March 23, 2023

NEW ROCHELLE PUBLIC LIBRARY
THE FREEDOM TO READ STATEMENT

Adopted by the NRPL Board of Trustees on July 9, 2009

Click here for a printable version.

• Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.
• Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
• Libraries should provide materials and information presenting all points of view on current and historical issues.
• Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
• Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
• Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
• A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
• Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted by the NRPL Board of Trustees on July 9, 2009

New Rochelle Public Library
Code of Conduct Policy

Rules and Regulations for Public Behavior

Examples of prohibited activities include but are not limited to:

Enforcement of the Library Use Policy

New Rochelle Board of Library
Library Hours of Operation

The New Rochelle Board of Library Trustees present the following hours as formal hours of operation for the New Rochelle Public Library.

Note: All Main Library and Huguenot Children’s Library Sunday hours and Main Library Summer Saturday hours are dependent on appropriate budget funding.

Adopted by NRPL Board of Trustees on September 10, 2009

Click here for a printable version. 

New Rochelle Public Library
Ossie Davis Theater and Meeting Room

POLICY STATEMENT

The Library welcomes use of its meeting room and theater by community organizations for activities and purposes that are in keeping with the Library’s educational, cultural and social goals.

Meeting rooms are available in the following priority:

1. Library Programs; those co-sponsored by the library;
2. Meetings sponsored by City departments, Library-related organizations, and open public hearings sponsored by elected public officials;
3. Open meetings of non-profit organizations for civic, cultural, intellectual or educational purposes held during Library hours. (No fee unless staff overtime is needed)
4. Events and programs sponsored by organizations for civic, cultural, intellectual or educational purposes.

Priority in use of meeting rooms is given to Library programs. Reservations for meeting rooms may be canceled (subject to refund of fees) for Library program purposes generally on ten (10) days notice, and on the specific direction of the Library Director cancellation of meeting room reservations may be made on no less than 24 hours notice if cancellation is deemed necessary by the Library Director for emergency purposes or otherwise deemed in the best interests of the Library. If the Library closes due to an emergency (e.g. weather), all meetings are canceled. The Library will inform the media about closings.

Meetings of all types are free and open to the public. Unless specifically approved by the Library Director, no fees, dues or donations may be charged or solicited for any program. Meeting rooms may not be used by outside organizations or individuals for commercial and/or for-profit purposes, including investment seminars, sales/service demonstrations, programs by competitive health care insurance entities, etc. The facilities may not be used for meetings of political parties, campaigns, or religious services. The facilities may not be used for fund raising purposes, except by the Friends of the Library, the New Rochelle Public Library Foundation or the Partnership for the Huguenot Children’s Library. No promotional materials to solicit business may be distributed at meetings, except as part of identifying and recognizing a sponsor for its support of a non-profit event. Programs may not disrupt the use of the Library by others. All persons using the meeting rooms are subject to all Library rules and regulations.

Meeting rooms are available at the standard rate during Library’s hours of operation. There is a fee for overtime use of the Library. Meeting room usage must not commence later than thirty (30) minutes prior to the schedule time for Library closing on the date of meeting room use. 

Rooms may be booked on an occasional basis, no more than six months in advance. They may not be reserved for regular meetings (i.e. weekly, monthly, etc.), except as specifically approved by the Library Director. The Library reserves the right to determine the number of events that will be held simultaneously at its facilities. Failure to comply with these regulations may result in the suspension of a group’s meeting room privileges.

Reservations for meeting rooms are made through the Library’s Community Relations Office (632-8254 or 813-3706). Applicant must be an authorized adult representative of organization requesting room. Return of written application for room use confirms room rental. An invoice for room rental is rendered upon receipt of written application and is due and payable within ten (10) days of acceptance of the reservation by the Library.

To cancel a room reservation, the organization renting the room must notify the Community Relations Office by telephone as soon as possible before the meeting date. The applicant has the option to reschedule the meeting, and if the meeting is not rescheduled the reservation fee will be refunded to the organization renting the room.

The organization renting the room is responsible for the conduct of the meeting, payment of fees, and reimbursing the Library for any damage to furniture, equipment or carpets. An authorized adult representative of the organization renting the room must be in attendance at all times during the meeting. No organization may use the Library as its mailing address or for the receipt of telephone calls.

Rental of meeting rooms does not imply endorsement of the organization renting rooms, their beliefs or activities. Organizations may not imply that an event or meeting is sponsored, co-sponsored or endorsed by the Library in any advertising or publicity.

Sign-in may not be required as condition of entry to meeting. If this information is taken, organizations must secure the permission of attendees for any future use.

Fire codes must be observed at all times. Room occupancy may not exceed legal limits and furniture and equipment may not block aisles and exits.

The library has limited maintenance staff and cannot guarantee that room changes on the day of the event can be accommodated. The library facilities are not available on Saturdays and Sundays in July and August.

Smoking is prohibited at all times. Use of cell phones and other electronic devices must be in accordance with all Library policies. Consumption of alcoholic beverages in the Library, and its meeting rooms, is prohibited, unless approved by Library Director.

The Library cannot provide storage for the property of organizations meeting there, accept shipments addressed to organizations, or provide special parking for those meetings.

The Library will not be responsible for the loss of, or damage to equipment, supplies or other materials owned by an organization or individual.

The Library does not supply porter service or storage space for supplies and equipment.

Rooms must be left neat and in good order. Trash must be disposed of in refuse containers provided. Receptions where food is being served must receive prior approval. The library cannot provide kitchen facilities. Food requiring heating devices is not permitted. Food and drink are not permitted in the theater.

Insurance

Organizations or individuals that charge a fee for events or programs must have $1 million General Liability Insurance, naming the New Rochelle Public Library as an additional insured. Applicants must submit acceptable proof of insurance:

1. ACORD Certificate of Liability Insurance
2. Government agencies may submit proof of self-insurance.

Library sponsored or co-sponsored events may be exempt from some of the above regulations at the discretion of the Library Director.

Any use not specifically covered herein, or as to which there is an ambiguity, shall be subject to review by the Library Board of Trustees, who shall make the final determination in regard thereto.

For additional information, please contact: Library Community Relations Office

Phone (914) 813-3706 or (914) 632-8254 

Email: communityrelations@nrpl.org

Adopted by the New Rochelle Public Library Board of Trustees on January 11, 2024

Click here to view a printable version. 

The New Rochelle Public Library
Policy on Public Use of the Internet

Guidelines on Access to Information

The New Rochelle Public Library is guided by the following American Library Association statements on access to information:

• The Library Bill of Rights

• Freedom to Read Statement

• Freedom to View Statement

To fulfill its mission of providing public access to information of all types in a wide range of formats, the Library provides access to Internet resources.

The Library is guided by a commitment to access to information policies that provide appropriate protections to its users while being consistent with the Library’s longstanding commitment to the principles of free expression as set forth in the First Amendment to the United States Constitution.

Staff Assistance and Instruction

Library staff will assist users with the Internet as time permits. For adult assistance, see the second floor information desk. For assistance with children’s use of the Internet, see the staff in the children’s area. For free Internet instruction, see the Calendar* for topics and schedule of classes.

Choosing and Evaluating Sources

Information found on the Internet may be inaccurate, incomplete, dated, or offensive to some individuals. The Library specifically encourages users to evaluate the validity and appropriateness of information found. The Library also specifically disclaims any warranty or endorsement of information accessed on the Internet. The Library assumes no responsibility for any damages, direct or indirect, arising from the use of its electronic services, or from its connections to Internet services though any Internet service provider.

Access by Minors

Library users access the Internet at their own discretion. As with library materials, the restriction of a child’s access to the Internet is the responsibility of the parent/legal guardian. Library staff reserve the right to terminate a minor’s Internet session if the site/content is judged inappropriate. With regard to children and teenagers, the library recommends that parents/legal guardians take an active interest in their children’s online use.

Rules Governing Use

The Library reserves the right to limit the amount of time for an Internet session and the number of sessions per day for an individual user as well as to set limits on accessing, downloading and/or printing large files. The Library further reserves the right to exercise discretion in any matter concerning Internet usage in the Children’s Room. Users must comply with all applicable federal, state and local laws, including laws governing the transmission and dissemination of information while accessing the Internet, and with all Library policies and procedures. This policy applies to all Library Internet usage, regardless of the source of the Internet connection or the ownership of the device accessing the Internet.

Prohibited Uses

Users may not use the Internet:

• To make unauthorized entry into any communication service or resource.

• To invade the privacy of others.

• In violation of copyright law, program or data licenses, or other intellectual property protections.

• To view provocative sexual imagery.

• To engage in any activity that is harassing or defamatory.

• To make any attempt to alter or damage computer equipment or software.

• To access any social networking site in the Children’s Room, unless it is either school related or authorized by staff.

• In a manner inconsistent with the Library’s tax-exempt status or its proper operation.

• For any illegal activity.

Public Users’ Security

Users should be aware that the Internet is not a secure medium and that third parties may be able to obtain information regarding users’ activities. The Library will not release information on the use of specific Internet resources by members of the public except as required by law or necessary for the proper operation of the Library.

Safe Communications

The Library recommends the following guidelines for adults and minors when using the Internet:

• Never give out identifying information, such as name, social security number, personal account information, home address, school name or telephone number about yourself or any other person.

• Let parents or guardians decide whether personal information such as age, family or financial information should be revealed.

• Never arrange a face-to-face meeting with someone via the computer without parents’ or guardians’ approval.

• Never respond to messages that are suggestive, obscene, threatening, or make one uncomfortable.

• If anyone becomes aware of the transmission of child pornography, notify staff immediately.

• Remember that people online may not be who they say they are.

• Remember that everything communicated online may not be true.

• When you are finished, remember to log out of your Internet account and terminate your Internet session. Never select an option to store or remember passwords.

Compliance

The Library reserves the right to take appropriate action to insure compliance with this policy. Violations may result in loss of access. Unlawful activities will be dealt with in an appropriate manner.

Adopted by the New Rochelle Public Library Board of Trustees on April 13, 2017.

Click here to view a printable version.

Chromebook, iPad, and Hotspots for New Rochelle Public Library Patrons Borrowing Policy 

The New Rochelle Public Library (NRPL) is pleased to offer New Rochelle residents with a NRPL library card in good standing, the opportunity to borrow enabled Chromebooks, iPads and Hotspots. 

Availability:

Adults eighteen and older can check out Chromebooks, iPads OR Hotspots 

1. A patron library card and photo ID must be provided at check-out.
2. Patrons can borrow one device at a time.  
3. Patrons can not change the device’s existing configuration. They cannot delete, or download any software, apps, etc. 

Check-out Procedure 

A patron borrowing a NRPL Chromebook, iPad OR Hotspot must read and agree to the New Rochelle Public Library’s Technology Lending Policy and Computer and Internet Use Policy. 

1. Patrons may place a hold on a Chromebook, iPad or Hotspot for a specific date by using the public catalog. Only one device can be placed on hold at a time.   
2. Patrons can also check out a device during library hours if one is available. 
3. Patrons will pick up a device on the day reserved.  Patrons will have two days to check out the device before the hold is canceled.
4. Patrons borrowing a Chromebook, iPad OR Hotspot will be required to sign an agreement of understanding. 
5. Patrons must present a current New Rochelle Public Library card with a photo Identification.
6. Staff  will ensure that the unit is intact and functional at the time of check out .

Loan Period and Renewals:

• The checkout period for Chromebooks, iPads,  OR Hotspot is three weeks. Chromebook, iPad or Hotspot devices can be checked out for a three week (21 day) loan period. Chromebooks and iPads will be automatically renewed and the checkout period will be six weeks.
• All equipment must be returned on or by the due date to avoid late fees.

Return Procedure:

1. NRPL Chromebooks, iPads or Hotspots must be returned in person to the New Rochelle Public Library.  They cannot be deposited into the book drop. 
2. The Chromebook  will be restored to factory settings upon return for privacy purposes. The patron is cautioned to save files on his/her flash drive, cloud account, or e-mail them as an attachment.
3. iPad users are to sign out of their Apple Id account. Must delete any downloaded apps.

Fines and Liability:

1. The borrower assumes all liability for the cost of repair or replacement in the event of loss, theft, damage, negligence, or misuse.

Replacement Costs:

• Chromebook –  $250
• iPad – $250
• Hotspot-$50
• Power cord- $10
• Carrying case-$10

1. Chromebooks returned during the week of the due date will not incur any late fees.
2. The fine schedule after the week of the due date will be $5 per day with a maximum fine of $25.00.
3. Chromebooks and IPADS will be automatically renewed and the checkout period will be six weeks.
4. A patron’s privilege to check out a device may be suspended if the patron violates library policies.

Troubleshooting Problems & Questions:

• If a patron experiences problems or has questions about the device, they should call the Information Desk at 914-813-3718 OR 1-844-341-4834 (manufacturer). 
• The borrower will be held financially responsible for any damage to a device.

• The New Rochelle Public Library will not assume responsibility for loss of data that may occur due to viruses, software failure, network failure, electrical failure.
• Chromebooks do not have filtering software and so the library will not be held liable for any inappropriate content viewed or accessed.

Adopted by the New Rochelle Public Library Board of Trustees on June 8, 2023.

Click here to view a printable version.

Haga clic aquí para ver una versión imprimible.

New Rochelle Public Library Policy Regarding Adults in Children’s Room 

The children’s room (including its technology and restrooms) is intended for children with their caregivers.

Adults are allowed in the children’s area when they are accompanying a child or actively accessing its collections.

The library reserves the right to ask adults to move to other areas of the building if they are not assisting children using materials or if they are not using materials to assist children in their care.

Adopted by New Rochelle Public Library Board of Trustees on January 12, 2023

Click here to view printable version. 

El salón de niños (incluida su tecnología y baños) está destinado a niños con sus cuidadores.

Los adultos están permitidos en el área de niños solamente cuando acompañan a un niño o están activamente accediendo a nuestra colección.

La biblioteca se reserva el derecho de pedir a los adultos que salgan del salón o se trasladen a otras áreas del edificio, si no están acompañados de un niño o si no están usando materiales para ayudar a los niños bajo su cuidado.

Adoptado por la Junta Directiva de la Biblioteca Pública de New Rochelle el 12 de enero de 2023

Haga click aquí para imprimir. 

New Rochelle Public Library
Museum Pass Policy

• Museum Passes are available to New Rochelle Public Library adult cardholders with library accounts in good standing.
• Passes may be reserved up to 1 month in advance and patrons may reserve passes using the online reservation system (available on our website here) or by phone (914-813-3718) or in person.
• Passes must be checked out and returned in person to the 1^st Floor Information Desk at the main New Rochelle Public Library (located at 1 Library Plaza) no later than 15 minutes before closing time.
• Passes may be checked out for 3 days and may not be renewed.
• Patrons will be charged $10.00 for each day that the pass is overdue.
• Patrons will be charged $10.00 if the pass is returned in the book-drop or to any other library.
• Patrons will be charged the replacement cost of the pass if the pass is not returned within 1 week of the due date.
• Patrons are responsible for knowing the number of people allowed free entry with the Museum Pass that they borrow.
• Patrons are responsible for knowing the operating days and hours of the museum that they plan to visit.
• A person or family may borrow only one pass at a time and are limited to 4 reservations within a 30-day period.
• Per our agreement with the museums, the New Rochelle Public Library requests that a family not use 2 of the family’s library cards to reserve 2 passes to the same museum.  Violating this rule may result in cancellation of the reservation and loss of future Museum Pass privileges.
• Patrons must cancel reservations that they cannot keep by contacting the library at 914-813-3718.
• Reservations should be cancelled 24 hours before the patron is scheduled to pick up the pass.
• A reservation that is not cancelled before the pick-up date will count as 1 of the 4 reservations allowed in a 30-day period.
• If a patron does not visit the museum after checking out the Museum Pass, the reservation will still count as 1 of the 4 reservations allowed in a 30-day period.
• The patron who picks up the pass must be the same patron whose name and number are on the reservation.
• When picking up the Museum Pass, the patron will sign a contract agreeing to all rules governing the Museum Pass Program.
• The New Rochelle Public Library reserves the right to refuse to issue a Museum Pass to a New Rochelle patron if the patron does not agree to the terms of the contract or has a history of not returning a pass on the due date or has not paid the late or lost fees that they have incurred.

Adopted by the NRPL Board of Trustees on February 8, 2018.

New Rochelle Public Library 
Library Immigration Enforcement Policy 

The New Rochelle Public Library is an institution engaged in robust and consistent scholastic and education-related activities and events. ICE or immigration enforcement activities in and around the New Rochelle Public Library will risk severe disruption to the learning environment that exists at the library. As such, the New Rochelle Public Library will not permit ICE or immigration enforcement officials to access students, staff or contractors at the New Rochelle Public Libraries without having first contacted and processed their request and all relevant documentation through the New Rochelle Public Library director.

New Rochelle Public Library Guidelines for Art Exhibits 

New Rochelle Public Library Public and Community Relations 

Non-Library Publicity Materials

Library Publicity Materials

New Rochelle Public Library
Request for Image Reproductions Policy

New Rochelle Public Library
Collection Policy for Local History Room and Archives Center

MISSION

The New Rochelle Public Library (NRPL) collects, organizes, preserves and provides access to a non-circulating collection of primary and secondary sources that document the history of the City of New Rochelle, its inhabitants, government, environment, businesses, institutions and organizations. The collection of new materials by donations from individuals and organizations enables the Library to add value to existing collections.

COLLECTION STATEMENT

The collections include, but are not limited to, published books, photographs, government documents or facsimiles, maps, manuscripts, pamphlets, newspapers, serials, audio-visual materials, institutional or organization records, personal papers, electronic records, scrapbooks and other historical materials that relate to New Rochelle. The collections are housed in the E. L. Doctorow Local History Room and Archives Center. The Local History Room is accessible to the public, however patrons aged 18 years and younger must be accompanied by an adult.

SELECTION CRITERIA

The Library follows these criteria to select donations appropriate for local history collections:

• Relevance to New Rochelle
• Authenticity of record
• Suitability of the subject to the local history collection
• Non-duplication of material within the collection, or with other area archives
• Quality and integrity of material
• Cost to preserve, store and process
• Security requirements to store and/or display
• Restrictions by the donor

Donated items may be accepted in any format, including manuscript, print, or digital. Photographs and documents may be removed from their frames at the discretion of the Library if accepted into the collection. Three dimensional objects or artifacts will not be accepted by the Library unless they can be properly housed and are deemed appropriate to the collection.

The Library reserves the right to decline an offered donation. The Library will not accept material that can harm other material in the collection, such as anything that shows damage or infestation from mold, mildew, water, insects, smoke, or dirt. The Library reserves the right to decline donations which it cannot properly store, display, or otherwise care for. 

ADDITIONS TO THE COLLECTION AND DEED OF GIFT

Because history is created daily, materials that meet the selection criteria and add value to the collections of the Local History Room and Archives Center and will be accepted by the library, by appointment with the Library’s Archivist or Local History Librarian. 

In order to establish the transfer of ownership, the Library requires a deed of gift to be completed by the donor and the Local History Librarian or Archivist. 

The deed of gift documents the donation of property and transfer of copyright (if applicable) to the Library, and is signed by the donor. It also includes a complete description of the donated items and information regarding past ownership. The deed of gift establishes conditions (if any) governing the transfer of the title from the donor to the Library. Once the deed of gift is signed by the donor, the donated item becomes the property of the Library.

The Library will accept material with access-limiting restrictions only when the restrictions are reasonable and necessary to protect the legitimate rights and interests of the donor. Such restrictions will be recorded on the deed of gift and will specify a date when full access will be granted.

The Library reserves the right to decide how the donated material will be displayed or stored, how the item may be used by the public, and how long the item will be retained. Materials in the local history collection (especially photographs and negatives) may be scanned and placed on the Internet for viewing, may be moved from the local history collection to other sections of the library, may be sold, or may be transferred to another library. 

REAPPRAISAL AND DEACCESSION

From time to time, the Local History Collections will be reappraised and the deaccession of obsolete materials may take place. Materials are eligible for deaccession if one or more of the following conditions are met:

• Do not conform to the collection policy.
• Damaged or deteriorated to a degree to be unusable or harmful to other items in the collections
• Have seldom or never been requested for research
• Are duplicated in other readily accessible collections

The Library may offer deaccessioned materials to appropriate institutions or return them to the donor if indicated on the donor’s deed of gift.

CARE OF COLLECTIONS

NRPL strives to organize, preserve, and provide access to its archival collections of original documents according to standard procedures and best practices. A finding aid (a description of a collection with a container list) will be prepared for each collection, which will be accessible to the public unless restrictions apply. Materials in each named collection are organized in their the original order when possible and are stored placed in acid-free archival containers. The staff handling the Local History Room and Archives Center will follow the security practices and disaster planning set by the Library to protect collections from potential loss or damage.

MONETARY APPRAISALS

The Library will not conduct any monetary appraisals for donors.

Adopted by the New Rochelle Public Library Board of Trustees on December 10, 2020. Click here for the printable version.

NEW ROCHELLE PUBLIC LIBRARY
POLICY ON PUBLIC COMMENT DURING MONTHLY BOARD MEETINGS

New Rochelle Public Library
Freedom of Information Law Policy

• Obtain a NRPL FOIL Request Form from the Administrative Office or the Reference Desk.
• Submit the FOIL Request Form to the Record Access Officer or the Library Director

(1) in person in the Administrative Office,

(2) by mail addressed to

Mr. Thomas Geoffino, Library Director
1 Library Plaza
New Rochelle, NY 10801, or

(3) by email to tgeoffino@wlsmail.org.

• Specify as much as possible the records requested for inspection or to be copied. Lack of specificity may cause a delay in providing the documents requested.
• You will receive a response within five working days, unless additional time is required, in which case you will be notified in writing within five working days and given a reason for the delay.
• If your request is denied, you may obtain a FOIL Appeal Form from the Administrative Office or by downloading [link to pdf] and submit the Appeal Form in person to the Board of Trustees in the Administrative Office.
• You may inspect or copy records in person at a mutually convenient time and date. A library employee must be present throughout the inspection. Records will be available for inspection from 10 a.m. to 5 p.m., Monday through Friday in the Administrative Office of the New Rochelle Public Library.
• Upon request, records also may be copied by library staff and picked up at the Circulation Desk at all regular NRPL hours. Prior to pickup, you will be charged a statutory fee of $0.25 per page and $1.00 per page for certification of records. Payment must be made by check or money order and made payable to the New Rochelle Public Library.

Adopted by NRPL Board of Trustees on June 11, 2015

Click here for a printable version.

Fees

Scheduling an exam:

Supervision

Facilities

Returning the Exam

• The library will not pay for postage or other shipping charges. If library staff is required to mail completed exam back to the testing institution the student or testing institution must provide the envelope or package as well as postage or tracking # if such is required. If the testing institution allows return via fax, that information should be included in the original instruction packet sent to the library. The library cannot assume responsibility for completed tests not received by the testing institution. The student must contact the institution to determine if the completed test was received.
• The library will not scan completed print exams and email them as attachments. The library will fax completed exams if requested.
• Copies of the exam are not retained after the exam is taken. Exams not completed by the student within 7 days will be shredded or returned to the testing institution if such return is requested.

Adopted by the NRPL Board of Trustees on May 3, 2012

Click here for a printable version.

New Rochelle Public Library
Policy on Tutors in the Library

The Library welcomes tutors and students and recognizes the benefit to the students and parents of the community of permitting tutoring within the library. The following procedures are intended to provide a balance between the use of the library by tutors and students and the use of the library by other members of the community:

• Students must be New Rochelle residents/attend school in New Rochelle.
• Preferred locations for tutoring include Teen Room and Homework Help areas on 2nd floor. Areas adjacent to service desks and public computers should be avoided to permit other library users to work undisturbed.
• Conversations or instruction should not be loud enough to distract other library users. The library is not to be used as a classroom or office space but as a quiet and safe workspace for students to receive instruction.
• If tutoring requires computer use, the computers in the Teen Room should be used. Students should have their own library cards and use their card to access library computers. Students with blocked cards will be given a guest card for usage as deemed necessary.
• Tutors and students are required to follow NRPL’s Code of Conduct regarding appropriate behavior in the library.
• Students must be under the tutor’s supervision at all times. The library assumes no responsibility for children left unattended.
• Tutors and students must bring their own supplies, such as paper, pens, paper, calculators, etc. They are welcome to use library materials, but if any materials are to be held at a service desk for extended use they must be checked out by either tutor or student. Materials with holds on them cannot be renewed.
• Meeting with parents/other tutors should be conducted either in private areas or outside the library.

Adopted by the NRPL Board of Trustees on February 8, 2018.

Click here for the printable version. 

New Rochelle Public Library
Digital Video Surveillance Policy

Purpose

The Library employs video security cameras to ensure the physical security of the Library facility, staff and patrons. A sign is posted at the library entrance informing the public that security cameras are in use. The purpose of this policy is to establish guidelines for the placement and use of video security cameras, as well as the access and retrieval of recorded digital video images at the New Rochelle Public Library.

Security Camera Locations

Reasonable efforts are made to safeguard the privacy of library patrons and employees. The video security cameras are positioned to record only those areas specified by the Director, and will complement other measures to maintain a safe and secure environment in compliance with Library policies. Camera locations shall not be changed or added without permission of the Director.

Cameras may be installed in locations where staff and patrons would not have an expectation of privacy. Examples include common areas of the Library such as entrances, near book and media collections, and public seating. Cameras will not be installed in areas where staff and public have a reasonable expectation of privacy, such as restrooms; nor are they positioned to identify a person’s reading, viewing or listening activities in the library.

Access to Digital Images

Recorded digital video images may contain personally identifiable information about an individual who has used any library service or borrowed any library materials (“patron information”), and will be accorded the same level of confidentiality and protection provided to library users by the New Rochelle Public Library’s Confidentiality Policy. Typically, images will not be routinely monitored in real time unless specifically authorized by the Library Director. Only the Director is authorized to access the recorded digital video images in pursuit of incidents of criminal activity or violation of the Library Code of Conduct. Other staff members may be given authorization to access this equipment on a limited basis.

Occasional spot checks of the recorded data will be made by the Library’s Information Technology Manager to assure proper operation of the system and to review access procedures. The frequency of viewing and the amount of video reviewed at one time will be limited to the minimum needed to give assurance that the system is working and to verify compliance of access policies.

Use/Disclosure of Video Records

Video records and still photographs may be used by authorized individuals to identify those responsible for library policy violations, criminal activity on library property, or actions considered disruptive to normal library operations.

Video records and still records may be shared with authorized library employees when appropriate or, upon approval by the Director, other library staff to identify those suspended from library property and to maintain a safe, secure and policy-compliant environment.

Under certain circumstances, individuals authorized under this policy may use a still photograph or selected portions of recorded data to request law enforcement review for assessing the security risk of a specific individual or for investigating a crime on library property.

Law Enforcement Requesting Access to Security Camera Footage

Library staff and volunteers are required to refer any law enforcement request for security camera footage or still photographs to the Library Director.  The Library does not make security camera footage or still photographs available to any agency, of federal, state, or local government unless a subpoena, warrant, or court order is issued pursuant to law.  Before complying with any such requests, legal counsel is consulted to determine the proper response.

In the event of a search warrant, which is executable immediately, Library Administration will comply with the search warrant and consult with legal counsel. Upon receipt of a subpoena or other court order, Library Administration shall consult with legal counsel to determine if the document is in proper form and that good cause for its issuance in a court of proper jurisdiction is demonstrated. If not, Library Administration shall insist any defect be remedied before releasing records that contain patron information.

General Public Requesting Access to Security Camera Footage

Confidentiality/privacy issues prohibit the general public from viewing security camera footage. If a member of the general public wishes to obtain a copy of video footage they should make the request to the Library Director.

Retention of Digital Images

The Library avoids creating unnecessary records, retaining records not needed for the fulfillment of the mission of the Library, as well as practices that could place personally identifiable information on public view. Recorded digital video images are stored on hardware in a locked area in the Library. Recordings are retained for no longer than 14 days in accordance with the Library’s records retention schedule, unless required as part of an ongoing investigation or litigation.

Adopted by the New Rochelle Public Library Board of Trustees on May 7, 2015.

Click here for a printable version. 

NEW ROCHELLE PUBLIC LIBRARY
WHISTLEBLOWER PROTECTION POLICY

Regulations Regarding Use of, and Behavior in, the
Teen Room at the New Rochelle Public Library

The following is the policy regarding entry, use and expectations for behavior in the Teen Room of the New Rochelle Public Library.

NEW ROCHELLE PUBLIC LIBRARY
POLICY ON INSECT CONTAINMENT

New Rochelle Public Library
Policy on Confidentiality of Library Records

Library records, which contain names or other personally identifying details regarding the users of the New Rochelle Public Library, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, and reference queries shall be confidential and shall not be disclosed except to the extent necessary for the proper operation of the library.  Such records shall not be made available except upon request or consent of the user, or as may be authorized pursuant to such process, order or subpoena of an agency of state, federal or local government relating to civil, criminal, or administrative discovery procedures or legislative investigative power. 

Adopted by the New Rochelle Board of Trustees on February 14, 2017

Click here for a printable version.

NEW ROCHELLE PUBLIC LIBRARY
CONFLICT OF INTEREST POLICY

PURPOSE

The purpose of this policy is to protect the interests of the New Rochelle Public Library (NRPL) when it is contemplating entering into a transaction or arrangement that might benefit the private interests of a Trustee or Employee of the NRPL.  The NRPL will not enter into any such transaction or arrangement unless it is determined by the Board of Trustees to be fair reasonable, permitted by law and in the best interest of the NRPL at the time of such determination.  This policy is intended to supplement, but not replace, any applicable state and federal laws governing conflicts of interest applicable to not-for-profit, charitable organizations and municipalities. 

I. STATUTORY CONFLICTS OF INTEREST

It shall be a conflict of interest for a trustee or employee to benefit personally from contracts made in their official capacity. 

“Contract” is defined broadly to include any claim or demand against the NRPL or account or agreement with the NRPL, whether expressed or implied which exceeds the sum of $750.00 in any fiscal year.

“Interest” is defined as a direct or indirect benefit that runs to the trustee or employee as a result of a contract with the NRPL. 

A trustee or employee is deemed to have an “interest” in:

1. a firm, partnership or association in which he or she is a member or employee;

2. a corporation in which he or she is an officer, director or employee; or

3. a corporation in which he or she directly or indirectly owns or controls 5% or greater of the outstanding shares.

4. A trustee or employee also is deemed to have an “interest” in a contract between the NRPL and his/her spouse, minor child or dependents, except for an employment contract entered into between the NRPL, a spouse, minor child or dependent of a board member authorized by §800(3) of the General Municipal Law.

Personal interests which are prohibited by law include:

1. Interest in a contract with the NRPL where a trustee has the power, or may appoint someone who has the power, to negotiate, authorize or make payment or audit bills or claims under the contract, unless otherwise exempted by exception under law; and

2. Interest by a Chief Officer, Treasurer or his/her Deputy or employee in a Bank or other financial institution that is used by the NRPL he or she serves, unless otherwise exempted by exception under law.

In order for the NRPL to enter into an enforceable contract where a trustee or employee of the NRPL has a prohibited conflict of interest which is not exempted by an exception to the law, the affected member, officer or employee must resign from his/her office or employment prior to the time that the board takes action upon the contract or liquidate his/her ownership interest above 5%.

Exceptions

A trustee or employee shall be deemed not to have a conflict of interest in any of the exceptions listed in §802 of the General Municipal Law, including:

1. Contracts with membership corporations or other voluntary not-for-profit corporations or associations (e.g. Taylor Law collectively negotiated agreements, contract with a not-for-profit health services organization) – are exempt from the conflict of interest rules. No board member is prohibited from voting on collectively negotiated agreements which are applicable to his/her spouse or children;

2. Contracts entered into by the NRPL with a person who is subsequently elected or appointed to the Board, office or employment remain valid, except the contract may not thereafter be renewed.

3. A contract with a corporation of which the interest of the Board member, officer or employee, by reason of stockholding, is less than 5% of the outstanding shares.

4. Contracts between the NRPL and a trustee or employee in which the total amount does not exceed $750.00 in any fiscal year.

5. A contract with a person, firm, corporation or association in which a municipal officer or employee has an interest prohibited solely by reason of employment as an officer or employee of such other entity, if their compensation will not be directly affected as a result of the contract with the municipality or school district and duties do not directly involve the procurement, preparation or performance of any part of the contract except that such employee should recuse himself/herself from any deliberations or votes pertaining to such employees.

Disclosure Requirements

Board members, officers and employees must publicly disclose the nature and extent of any non-excepted interest they or their spouse have, will have or later acquire in any actual or proposed contract, purchase agreement, lease agreement or other agreement involving the NRPL (including oral agreements), even if it is not a prohibited interest under applicable law. Such disclosure must be in writing and made part of the official record of the NRPL.  Disclosure is not required in the case of an interest that is an exception exempted under General Municipal Law §802; however, board members, officers and employees are encouraged to voluntarily make such disclosure.

If a board member is legally permitted to vote on a matter, but the matter is subject to disclosure by statute, or if the board member chooses to voluntarily disclose an excepted interest, the affected board member shall be the last member called to vote on such matter.

II. OTHER PROHIBITED ACTIVITIES

No board member, officer or employee shall:

1. Use or attempt to use his or her official position to secure unwarranted privileges or exemptions for such officer or employee or others.

2. By his or her conduct give reasonable basis for the impression that any person can improperly influence such officer or employee or unduly enjoy special favor in the performance of official duties, or that he or she is affected by the kinship, rank, position or influence of any party or person.

3. Be in receipt of information regarding the NRPL, its officers, employees or agents, that involves allegations of criminal activity, other wrongdoing, or that may adversely affect NRPL operations and not report such information to the Board President or Director, who shall be obligated to report such information to the Board of Trustees at its next Board meeting.

III. GIFTS

No board member, officer or employee shall directly or indirectly solicit any gift or accept or receive any gift having a value of $75.00 or more under circumstances in which it could reasonably be inferred that the gift was intended to influence him/her, or could reasonably be expected to influence him/her in the performance of his/her official duties or was intended as a reward for any official action on his/her part.  If a board member, officer or employee receives any gift having a value of $75.00 or more, such gift shall be returned.

IV. VOIDING OF CONTRACTS

Contracts willfully entered into in violation of Article 18 of the General Municipal Law regarding conflicts of interest are deemed void.

V. VIOLATIONS AND CONSEQUENCES

Bases for Removal

A board member may be removed from office for violating their oath of office and/or neglecting their duty.

The willful violation of Article 18 of the General Municipal Law is a misdemeanor and may also result in the Board member’s removal from office.

A board member may be removed from office upon the grounds of official misconduct for attempting to take official action on behalf of the board when such action is not authorized by statute, regulation or decisional law.

The willful receipt and retention of a gift having a value of $75.00 or more may result in removal from the Board.

A board member may be removed for failure to timely notify the Board President or Director of the receipt of information regarding the NRPL, its officers, employees or agents, that involves allegations of criminal activity, other wrongdoing, or that may adversely affect NRPL operations.

Discipline of Other Officers and Employees

An officer, other than a board member, or an employee may be subject to disciplinary action, including reprimand, fine, suspension or termination of employment, in accordance with due process of law, if applicable, for violating this policy.

VI. DISTRIBUTION, FILING AND POSTING REQUIREMENT

The Director shall distribute to every board member, officer and employee in the NRPL the Conflict of Interest Policy.  Each board member, officer and employee shall annually sign and submit to the Secretary of the NRPL a statement which affirms such person (a) has received a copy of this policy, (b) has read and understands this policy, and (c) has agreed to comply with the policy.

In accordance with §807, General Municipal Law, the Director must ensure that a copy of Article 18, General Municipal Law is posted in a conspicuous place.

Adopted by the New Rochelle Board of Trustees on February 14, 2017

Click here for a printable version. 

New Rochelle Public Library
Circulation Policy

Library Card Eligibility

New Rochelle residents and property owners are eligible for a library card.  If you do not live in Westchester, but attend a New Rochelle school or are employed by a New Rochelle business, you are eligible to apply for a New Rochelle Public Library card. Westchester residents not living in New Rochelle should apply for a library card at their local library. 

Children of any age may apply for their own library card, accompanied by a parent or legal guardian with a photo ID. Students in middle school and high school may apply for a card on their own with a current school schedule or school ID.

Acceptable proof of ID and residency are any one of the following: 

• Driver’s license or NY State ID with current New Rochelle address
• Photo ID from a consulate or embassy with current New Rochelle address
• Valid School ID from a New Rochelle School 
• Individuals living in temporary housing who bring a letter from their housing administrator confirming residency will be issued a guest card.  

If photo ID does not show current address, residency may be proven by providing two of the following:

• Property tax bill
• Utility bill
• Rent receipt or lease
• Recently canceled mail sent to your name and current New Rochelle address
• Documentation of employment in New Rochelle

In circumstances where the above noted proof of residency is not available, other evidence of residency may be considered by the Director on a case by case basis.

The library will not retain copies of identification. 

You may also apply for a library card online. Fill out this form (English or Spanish). You will be notified via email when your card is ready to pick up. Please bring proof of current New Rochelle residency (as detailed above) to the library Registration Desk to show when you pick up your card.

For any person who cannot meet the above criteria, a non-resident card is issued by the Westchester Library System for one (1) year at a cost of $75.00. 

Borrowing Privileges

A library card is required of all patrons who wish to borrow materials. Library cards are not transferable, each patron must use their own card and be a library card holder in good standing. A library card holder in good standing does not have any lost or damaged items, or ”claims returned” on their account.

Patrons are responsible for materials borrowed. Lost material or material returned damaged will be charged the cost to replace the item. The Library no longer charges overdue fines. However, loan periods remain the same. Loan periods are as follows:

Borrowing privileges will be suspended if: 

• $25.00 or more is owed on a card 
• There are three or more “lost” items or “claims returned” on a card

Patrons with long overdue material or outstanding fines may have their account sent to a collection agency.   

Holds/Intralibrary loans

One of the many benefits of being a New Rochelle Public Library cardholder is that patrons may request material from any library within the Westchester Library system. There is a limit of 20 reserves per patron at any one time. Hold items must be picked up by the person who placed the hold.  Please see our borrowing privileges policy, “Library cards are not transferable.” The one exception is a parent picking up a hold for their child. Hold items are held for eight (8) days. If the item is not picked up within that time, it will be returned to the lending library or passed along to the next patron in the holds queue.  

Interlibrary Loans (from outside the Westchester Library System)

In addition to having access to the many items within the Westchester Library System, patrons may also request books from libraries outside of our system. Interlibrary loan requests are limited to print material. Requests for Interlibrary Loan materials must be initiated, picked up, and returned to the same library. All interlibrary loans have a loan period of 4 weeks with NO renewals. Overdue charges for Interlibrary loans are $2.00 per day.

Home Bound Policy

The New Rochelle Public Library wants to keep our patrons ‘in books.’ The library will deliver books and audiobooks door-to-door for those patrons who are unable to get to the library due to a permanent or temporary condition. If you are a New Rochelle Public Library cardholder and a New Rochelle resident and find yourself unable to get to the library, please inquire about this service. Books can be delivered to you every three weeks once your application is reviewed and accepted. Call (914) 632-7878, ext. 3720 and ask for information on homebound delivery.

Adopted by the New Rochelle Public Library Board of Trustees on April 13, 2017.

Click here to view a printable version. 

New Rochelle Public Library Board of Trustees Vacancy Policy 

Whenever a vacancy on the Board of Trustees shall occur for any reason, the vacancy shall be filled at the next duly scheduled election. The Board of Trustees may appoint an interim trustee to serve until the next annual election, at which time the remainder of the term shall be filled by a candidate duly elected at such election. Approval of an interim trustee shall be made by a vote of two thirds of the members of the Board of Trustees, providing that notice of the proposed appointment has been sent to each Library Trustee at least five days prior to the meeting of the Board of Trustees at which time the vote will take place.

Adopted by the NRPL Board of Trustees on June 13, 2019.

Click here to view the printable version.