Library Policies

ALA Preamble
The New Rochelle Public Library Board of Trustees hereby adopts certain statements and materials promulgated by the American Library Association (ALA), as specified and attached below, and may supplement or abrogate our adoption of some or all of these materials in the future. In adopting these materials as library policies, we embrace the general principles set forth therein as overarching values that will guide the Library’s response to the various situations inevitably arising in the course of operation.

We adopt these policies subject to applicable laws, rules and regulations at the local, state and federal levels, and recognize that each specific situation will warrant individual consideration.
The Freedom to Read Statement

NEW ROCHELLE PUBLIC LIBRARY
THE FREEDOM TO READ STATEMENT

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice.

Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy.

The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.

No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves.

These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.

The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.

It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members.

But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose.

What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

(Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.)

Adopted by the NRPL Board of Trustees on July 9, 2009

Click here for a printable version.
The Freedom to View Statement

NEW ROCHELLE PUBLIC LIBRARY
THE FREEDOM TO VIEW STATEMENT

The Freedom to View, along with the Freedom to Speak, to Hear, and to Read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed.

  1. To provide the broadest access to film, video and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
  2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
  3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
  4. To provide a diversity of viewpoints without the constraint of labeling or prejudicing film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
  5. To contest vigorously, by all lawful means, every encroachment upon the public’s freedom to view.

This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979.
This statement was updated and approved by the AFVA Board of Directors in 1989. Endorsed January 10, 1990 by the ALA Council.


Adopted by the NRPL Board of Trustees on July 9, 2009

Click here for a printable version.

Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  • Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.
  • Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  • Libraries should provide materials and information presenting all points of view on current and historical issues.
  • Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  • Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  • Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  • A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  • Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
(Adopted June 18,1948, by the ALA Council; amended February 21, 1961; amended January 23, 1980; inclusion of “age” reaffirmed January 24, 1996.)


Adopted by the NRPL Board of Trustees on July 9, 2009

Code of Conduct

New Rochelle Public Library
Code of Conduct Policy

Rules and Regulations for Public Behavior

The New Rochelle Public Library is a community resource that seeks to improve the life of every resident in our city. It is dedicated to encouraging learning in all stages of life, to protecting intellectual freedom and to providing fair and equal access to information, without discrimination, intimidation, threat of harm or invasion of privacy. The New Rochelle Public Library is dedicated to providing friendly, courteous and respectful service and a clean and comfortable environment for all Library users.

Examples of prohibited activities include but are not limited to:

  • Creating unreasonable noise and engaging in boisterous activity or loud and disruptive talking on the phone
  • Using profane, obscene or abusive language, including but not limited to hate speech based on race, ethnicity, religion, gender, gender identity, or sexual orientation
  • Sleeping
  • Eating or drinking except for events as authorized by the Director
  • Using audible devices without headphones or using headphones set at a volume that disturbs others. Using any communication devices in a manner that disturbs others
  • Running, pushing, fighting or shoving
  • Intentionally damaging, destroying or stealing any materials, equipment or property belonging to the Library, another patron or staff member
  • Soliciting, panhandling or gambling on Library property
  • Adult card or board games on Library property unless authorized by Library administration
  • Trespassing or entering Library property when banned or when the library is closed
  • Leaving children under ten years of age unattended
  • Bringing into the Library oversized bags, suitcases, bags with wheels, or four-wheeled carts that impair clear access to aisles, stairways, walkways and seating.
  • Operating roller skates, cycles, skateboards, scooters or other similar devices (except mobility devices) inside the Library
  • Failing to comply with a reasonable staff request or failure to leave the Library during emergencies and at closing time
  • Blocking aisles, stairs, exits or entrances
  • Smoking, chewing tobacco or other tobacco or e-cigarette use
  • Improper dress including not wearing foot wear (except when medically necessary) or a shirt/top
  • Personal hygiene that poses a health risk, including offensive odors that reasonably interfere with the use of the library by other patrons or the work of Library staff members.
  • Spitting
  • Using restrooms for bathing, shaving or washing of clothes
  • Bringing animals inside Library buildings, with the exception of certified service animals and those allowed during special Library programs
  • Use, possession or brandishing of weapons or items that could cause potential harm.
  • Possessing, selling, or being under the influence of alcohol or illegal drugs
  • Sexual, physical, or other harassment
  • Engaging in peeping, stalking, or indecent exposure

Enforcement of the Library Use Policy

Enforcement of the Library Use Policy will be conducted in a fair and reasonable manner. Library staff, security personnel and/or the New Rochelle Police Department will intervene to stop prohibited activities and behaviors. Individuals who fail to observe the Library Use Policy may be asked to leave the Library building and property, be banned from the Library for a period of time, be subject to arrest, or be subject to other lawful action.

Adopted by the NRPL Board of Trustees on February 14, 2017

Click here for a printable version.
Hours of Operation

New Rochelle Board of Library
Library Hours of Operation

The New Rochelle Board of Library Trustees present the following hours as formal hours of operation for the New Rochelle Public Library.

Regular Hours of Operation:
(Tuesday following Labor Day until the last Saturday in June)

Main LibraryHuguenot Children’s
Library
Monday9am – 8pm10am – 6pm
Tuesday9am – 8pm10am – 5pm
Wednesday10am – 6pm10am – 8pm
Thursday9am – 8pm10am – 6pm
Friday9am – 5pm10am – 5pm
Saturday9am – 5pm10am – 5pm
Sunday1pm – 5pmClosed

 Summer Hours of Operation:
(Last Sunday in June until Labor Day)

Main LibraryHuguenot Children’s
Library
Monday9am – 8pm10am – 6pm
Tuesday9am – 8pm10am – 5pm
Wednesday10am – 6pm10am – 8pm
Thursday9am – 8pm10am – 6pm
Friday9am – 5pm10am – 5pm
Saturday10am – 2pmClosed
SundayClosedClosed

Note: All Main Library and Huguenot Children’s Library Sunday hours and Main Library Summer Saturday hours are dependent on appropriate budget funding.

Adopted by NRPL Board of Trustees on September 10, 2009

Click here for a printable version. 

Facility Rental Policy

New Rochelle Public Library
Ossie Davis Theater and Meeting Room

POLICY STATEMENT

The Library welcomes use of its meeting room and theater by community organizations for activities and purposes that are in keeping with the Library’s educational, cultural and social goals.

Meeting rooms are available in the following priority:

  1. Library Programs; those co-sponsored by the library;
  2. Meetings sponsored by City departments, Library-related organizations, and open public hearings sponsored by elected public officials;
  3. Open meetings of non-profit organizations for civic, cultural, intellectual or educational purposes held during Library hours. (No fee unless staff overtime is needed)
  4. Events and programs sponsored by organizations for civic, cultural, intellectual or educational purposes. (Fees per attached schedule)

Priority in use of meeting rooms is given to Library programs. Reservations for meeting rooms may be canceled (subject to refund of fees) for Library program purposes generally on ten (10) days notice, and on the specific direction of the Library Director cancellation of meeting room reservations may be made on no less than 24 hours notice if cancellation is deemed necessary by the Library Director for emergency purposes or otherwise deemed in the best interests of the Library. If the Library closes due to an emergency (e.g. weather), all meetings are canceled. The Library will inform the media about closings.

Meetings of all types are free and open to the public. Unless specifically approved by the Library Director, no fees, dues or donations may be charged or solicited for any program. Meeting rooms may not be used by outside organizations or individuals for commercial and/or for-profit purposes, including investment seminars, sales/service demonstrations, programs by competitive health care insurance entities, etc. The facilities may not be used for meetings of political parties, campaigns, or religious services. The facilities may not be used for fund raising purposes, except by the Friends of the Library, the New Rochelle Public Library Foundation or the Partnership for the Huguenot Children’s Library. No promotional materials to solicit business may be distributed at meetings, except as part of identifying and recognizing a sponsor for its support of a non-profit event. Programs may not disrupt the use of the Library by others. All persons using the meeting rooms are subject to all Library rules and regulations.

Meeting rooms are available at the standard rate during Library’s hours of operation. There is a fee for overtime use of the Library. Meeting room usage must not commence later than thirty (30) minutes prior to the schedule time for Library closing on the date of meeting room use.

Rooms may be booked on an occasional basis, no more than six months in advance. They may not be reserved for regular meetings (i.e. weekly, monthly, etc.), except as specifically approved by the Library Director. The Library reserves the right to determine the number of events that will be held simultaneously at its facilities. Failure to comply with these regulations may result in the suspension of a group’s meeting room privileges.

Reservations for meeting rooms are made through the Library’s Community Relations Office (632-8254 or 813-3706). Applicant must be an authorized adult representative of organization requesting room. Return of written application for room use confirms room rental. An invoice for room rental is rendered upon receipt of written application and is due and payable within ten (10) days of acceptance of the reservation by the Library.

To cancel a room reservation, the organization renting the room must notify the Community Relations Office by telephone as soon as possible before the meeting date. The applicant has the option to reschedule the meeting, and if the meeting is not rescheduled the reservation fee will be refunded to the organization renting the room.

The organization renting the room is responsible for the conduct of the meeting, payment of fees, and reimbursing the Library for any damage to furniture, equipment or carpets. An authorized adult representative of the organization renting the room must be in attendance at all times during the meeting. No organization may use the Library as its mailing address or for the receipt of telephone calls.

Rental of meeting rooms does not imply endorsement of the organization renting rooms, their beliefs or activities. Organizations may not imply that an event or meeting is sponsored, co-sponsored or endorsed by the Library in any advertising or publicity.

Sign-in may not be required as condition of entry to meeting. If this information is taken, organizations must secure the permission of attendees for any future use.

Fire codes must be observed at all times. Room occupancy may not exceed legal limits and furniture and equipment may not block aisles and exits.

The library has limited maintenance staff and cannot guarantee that room changes on the day of the event can be accommodated. The library facilities are not available on Saturdays and Sundays in July and August.

Smoking is prohibited at all times. Use of cell phones and other electronic devices must be in accordance with all Library policies. Consumption of alcoholic beverages in the Library, and its meeting rooms, is prohibited, unless approved by Library Director.

The Library cannot provide storage for the property of organizations meeting there, accept shipments addressed to organizations, or provide special parking for those meetings.

The Library will not be responsible for the loss of, or damage to equipment, supplies or other materials owned by an organization or individual.

The Library does not supply porter service or storage space for supplies and equipment.

Rooms must be left neat and in good order. Trash must be disposed of in refuse containers provided. Receptions where food is being served must receive prior approval. The library cannot provide kitchen facilities. Food requiring heating devices is not permitted. Food and drink are not permitted in the theater.

Insurance

Organizations or individuals that charge a fee for events or programs must have $1 million General Liability Insurance, naming the New Rochelle Public Library as an additional insured. Applicants must submit acceptable proof of insurance:

  1. ACORD Certificate of Liability Insurance
  2. Government agencies may submit proof of self-insurance.

Library sponsored or co-sponsored events may be exempt from some of the above regulations at the discretion of the Library Director.

Any use not specifically covered herein, or as to which there is an ambiguity, shall be subject to review by the Library Board of Trustees, who shall make the final determination in regard thereto.

For additional information, please contact: Library Community Relations Office

Phone (914) 632-8254 Fax: (914) 632-5386

Email: communityrelations@nrpl.org or barbaradavis@nrpl.org.

Adopted by the New Rochelle Public Library Board of Trustees on April 13, 2017.

Click here to view a printable version. 

Patron Complaint Policy

New Rochelle Public Library
Patron Complaint Policy

While the New Rochelle Public Library endeavors to provide the highest levels of satisfaction and library services to its patrons, we recognize that occasionally, patrons may wish to raise a complaint pertaining to an issue which interferes with their use and enjoyment of the Library.

A Library patron initially may choose to raise his or her complaint on an informal, verbal basis with the Library’s staff. In the event that the patron elects not to do so, or that the complaint proves not susceptible to informal resolution, the patron should request and complete a Patron Complaint Form (see attached). The Library Director will review promptly all completed Complaint Forms, and where appropriate, attempt to resolve the complaint directly.

If the patron is not satisfied with the response provided, and/or if the Director identifies the situation as one in which Board input is warranted, either or both parties may bring the written complaint to the attention of the Board of Trustees. Patrons desiring to do so may also request an opportunity to address the Board at one of its monthly meetings.

The Board will promptly review all complaints presented to it, provide a verbal and/or a written response to the complainant, and take any further remedial action warranted by the particular circumstances. The decision of the Board of Trustees with respect to a complaint shall be final.

Adopted by the NRPL Board of Trustees on January 14, 2010

Click here for a printable Patron Complaint Form. 
Internet Policy

The New Rochelle Public Library
Policy on Public Use of the Internet

Guidelines on Access to Information

The New Rochelle Public Library is guided by the following American Library Association statements on access to information:

  • The Library Bill of Rights

  • Freedom to Read Statement

  • Freedom to View Statement

To fulfill its mission of providing public access to information of all types in a wide range of formats, the Library provides access to Internet resources.

The Library is guided by a commitment to access to information policies that provide appropriate protections to its users while being consistent with the Library’s longstanding commitment to the principles of free expression as set forth in the First Amendment to the United States Constitution.

Staff Assistance and Instruction

Library staff will assist users with the Internet as time permits. For adult assistance, see the second floor information desk. For assistance with children’s use of the Internet, see the staff in the children’s area. For free Internet instruction, see the Calendar* for topics and schedule of classes.

Choosing and Evaluating Sources

Information found on the Internet may be inaccurate, incomplete, dated, or offensive to some individuals. The Library specifically encourages users to evaluate the validity and appropriateness of information found. The Library also specifically disclaims any warranty or endorsement of information accessed on the Internet. The Library assumes no responsibility for any damages, direct or indirect, arising from the use of its electronic services, or from its connections to Internet services though any Internet service provider.

Access by Minors

Library users access the Internet at their own discretion. As with library materials, the restriction of a child’s access to the Internet is the responsibility of the parent/legal guardian. Library staff reserve the right to terminate a minor’s Internet session if the site/content is judged inappropriate. With regard to children and teenagers, the library recommends that parents/legal guardians take an active interest in their children’s online use.

Rules Governing Use

The Library reserves the right to limit the amount of time for an Internet session and the number of sessions per day for an individual user as well as to set limits on accessing, downloading and/or printing large files. The Library further reserves the right to exercise discretion in any matter concerning Internet usage in the Children’s Room. Users must comply with all applicable federal, state and local laws, including laws governing the transmission and dissemination of information while accessing the Internet, and with all Library policies and procedures. This policy applies to all Library Internet usage, regardless of the source of the Internet connection or the ownership of the device accessing the Internet.

Prohibited Uses

Users may not use the Internet:

  • To make unauthorized entry into any communication service or resource.

  • To invade the privacy of others.

  • In violation of copyright law, program or data licenses, or other intellectual property protections.

  • To view provocative sexual imagery.

  • To engage in any activity that is harassing or defamatory.

  • To make any attempt to alter or damage computer equipment or software.

  • To access any social networking site in the Children’s Room, unless it is either school related or authorized by staff.

  • In a manner inconsistent with the Library’s tax-exempt status or its proper operation.

  • For any illegal activity.

Public Users’ Security

Users should be aware that the Internet is not a secure medium and that third parties may be able to obtain information regarding users’ activities. The Library will not release information on the use of specific Internet resources by members of the public except as required by law or necessary for the proper operation of the Library.

Safe Communications

The Library recommends the following guidelines for adults and minors when using the Internet:

  • Never give out identifying information, such as name, social security number, personal account information, home address, school name or telephone number about yourself or any other person.

  • Let parents or guardians decide whether personal information such as age, family or financial information should be revealed.

  • Never arrange a face-to-face meeting with someone via the computer without parents’ or guardians’ approval.

  • Never respond to messages that are suggestive, obscene, threatening, or make one uncomfortable.

  • If anyone becomes aware of the transmission of child pornography, notify staff immediately.

  • Remember that people online may not be who they say they are.

  • Remember that everything communicated online may not be true.

  • When you are finished, remember to log out of your Internet account and terminate your Internet session. Never select an option to store or remember passwords.

Compliance

The Library reserves the right to take appropriate action to insure compliance with this policy. Violations may result in loss of access. Unlawful activities will be dealt with in an appropriate manner.

Adopted by the New Rochelle Public Library Board of Trustees on April 13, 2017.

Click here to view a printable version.

Museum Pass Program Policy

New Rochelle Public Library
Museum Pass Policy

  • Museum Passes are available to New Rochelle Public Library adult cardholders with library accounts in good standing.
  • Passes may be reserved up to 1 month in advance and patrons may reserve passes using the online reservation system (available on our website here) or by phone (914-813-3718) or in person.
  • Passes must be checked out and returned in person to the 1st Floor Information Desk at the main New Rochelle Public Library (located at 1 Library Plaza) no later than 15 minutes before closing time.
  • Passes may be checked out for 3 days and may not be renewed.
  • Patrons will be charged $10.00 for each day that the pass is overdue.
  • Patrons will be charged $10.00 if the pass is returned in the book-drop or to any other library.
  • Patrons will be charged the replacement cost of the pass if the pass is not returned within 1 week of the due date.
  • Patrons are responsible for knowing the number of people allowed free entry with the Museum Pass that they borrow.
  • Patrons are responsible for knowing the operating days and hours of the museum that they plan to visit.
  • A person or family may borrow only one pass at a time and are limited to 4 reservations within a 30-day period.
  • Per our agreement with the museums, the New Rochelle Public Library requests that a family not use 2 of the family’s library cards to reserve 2 passes to the same museum.  Violating this rule may result in cancellation of the reservation and loss of future Museum Pass privileges.
  • Patrons must cancel reservations that they cannot keep by contacting the library at 914-813-3718.
  • Reservations should be cancelled 24 hours before the patron is scheduled to pick up the pass.
  • A reservation that is not cancelled before the pick-up date will count as 1 of the 4 reservations allowed in a 30-day period.
  • If a patron does not visit the museum after checking out the Museum Pass, the reservation will still count as 1 of the 4 reservations allowed in a 30-day period.
  • The patron who picks up the pass must be the same patron whose name and number are on the reservation.
  • When picking up the Museum Pass, the patron will sign a contract agreeing to all rules governing the Museum Pass Program.
  • The New Rochelle Public Library reserves the right to refuse to issue a Museum Pass to a New Rochelle patron if the patron does not agree to the terms of the contract or has a history of not returning a pass on the due date or has not paid the late or lost fees that they have incurred.

 

Adopted by the NRPL Board of Trustees on February 8, 2018.


Click here for a printable version.
Library Immigration Enforcement Policy

New Rochelle Public Library 
Library Immigration Enforcement Policy 

The New Rochelle Public Library is an institution engaged in robust and consistent scholastic and education-related activities and events. ICE or immigration enforcement activities in and around the New Rochelle Public Library will risk severe disruption to the learning environment that exists at the library. As such, the New Rochelle Public Library will not permit ICE or immigration enforcement officials to access students, staff or contractors at the New Rochelle Public Libraries without having first contacted and processed their request and all relevant documentation through the New Rochelle Public Library director.

Adopted by the NRPL Board of Trustees on August 8, 2019.

Click here for a printable version of the Library Immigration Enforcement Policy.
Unattended Children Policy

THE NEW ROCHELLE PUBLIC LIBRARY AS AN INSTITUTION DOES NOT HAVE THE LEGAL “PROVISION OF CARE” RESPONSIBILITIES

The New Rochelle Public Library welcomes children to use its facilities, resources and services. However, responsibility for the safety and security of children using the Library does not rest with library personnel, it rests with the parents, guardians or assigned chaperones (of the age of 14 or above) of those children (the “Responsible Persons” for children using the Library).

Parents and other caregivers should bear in mind that the Library is a public space, open to all who choose to enter, and the Library is not the guarantor of the safety of the children who use our facilities. Please do not ask Library staff to supervise your child so that you may leave the area or leave the building. Your child’s safety is a very important issue to us here at the Library, as it is to you. Working together we can create effective safety standards that will ensure our children’s utmost protection.

Parents or adult caregivers should monitor all activities and behavior of their children while they are in the Library. The Library staff person in charge will request that a child leave the premises if the Library Rules of conduct are not followed.

Children may use the Library unattended subject to policies adopted by the Library Board concerning behavior.

Children must be accompanied and supervised by a Responsible Person, as defined above, who assumes responsibility for him or her.

Disruptive children may, if necessary, be asked to leave the Library.

In the event of an emergency which forces the immediate closing of the Library, children should know what procedure to follow as determined by their Responsible Persons, as defined above.

If a child wishes to leave the Library, the Library staff cannot legally detain him or her.

PROCEDURES OF UNATTENDED CHILDREN

Unattended children are placed in the care of a Children’s Services librarian, who will attempt to locate the child’s Responsible Person, as defined above.

If a minor or anyone under the age of 18 is left at the Library at closing time and in the event of an emergency situation, Library staff will attempt to contact the parents, adult caregivers or other Responsible Person, as defined above. If the parents, adult caregivers or other Responsible Persons cannot be contacted, the Library staff will immediately notify the police.

The Library staff cannot take legal responsibility for an unattended child in the case of a medical emergency.

The Library staff will not provide food, transportation or money to children.

Revised & Adopted by the NRPL Board of Trustees, January 2011.

Click here for a printable version.

Art Exhibit Display Policy

NEW ROCHELLE PUBLIC LIBRARY
GUIDELINES FOR ART EXHIBITS

  1. No one will be permitted to exhibit in the Library’s Main Gallery without prior approval by the library Art Review Committee.
  2. All artists shall be responsible for hanging their own shows. The library will provide an art cart, if needed, plus hanging materials (molding hooks and fish line) and general assistance. Any special requirements by the artist must be arranged well in advance of the exhibit.
  3. All work should be matted in white or off-white. Overly ornate frames are discouraged because they detract from the work.
  4. The Library will not assume responsibility for any special security or liability.
  5. All exhibitors must observe parking restrictions. The Library cannot provide free parking or assume responsibility for anyone who is parked illegally.
  6. Artists are expected to work within the confines of the exhibit area as it is set up. Special set-ups may occasionally be provided for special events, following advance arrangements and approval by the Library.
  7. The Lumen Winter Gallery of the New Rochelle Public Library is located in the lobby of the building which also serves as a public thoroughfare, unrestricted in visibility or access to anyone entering the building. Any artwork may be excluded from exhibit at t he discretion of the Library Director, or his designee. This principle also applies to specific location or prominence given to any work in an exhibit.
  8. Lightning for exhibits will be adjusted by Library personnel only. Anyone making unauthorized use of any Library equipment is liable for damages.
  9. Artists may use the Library’s Gallery facilities for a reception after Library hours only. The Library will waive the fee for the use of the building and will pay custodial costs for a maximum of two hours. All other costs of the reception will be incurred by the artist.
  10. The Library will provide invitations on a limited basis for the exhibit and/or reception at the artist’s request. If an artist wishes to prepare his/her own invitations, 70 of them should be made available to the Library for its own mailing list. These invitations should be no larger than 4″ x 6″. If larger, envelopes must be provided for mailing.
  11. A guest book will be provided by the Library for each exhibit. The artist may keep the original lists, with a copy of all comments made for the Library.
  12. Library personnel are not responsible for the selling of artwork. Artists are asked to provide the Community Relations Office with a price list for reference and a phone number for prospective buyers to call. The Library will obtain a special Main Gallery show insurance rider for all artwork as valued by the artist. Costs for this insurance rider will be underwritten by the Library. A 10% donation from all sales is requested by the Library.
Adopted by the NRPL Board of Trustees, February 2011

Click here for a printable version.
Public & Community Relations

NEW ROCHELLE PUBLIC LIBRARY
PUBLIC AND COMMUNITY RELATIONS

Non-Library Publicity Materials

Policy
Permission of the Library Director or his/her agent shall be required before any poster, pamphlet, brochure or leaflet may be displayed in the library, and then only at designated or authorized locations.

No materials advocating the election or defeat of any candidate for office, or which advocate an affirmative or negative vote on any proposition, political or general, shall be accepted for display.

No poster or printed matter exclusively for the promotion of any commercial product or enterprise shall be accepted for display.

The library has no responsibility or liability for the content of materials sent out by independent organizations that have been granted permission to use library facilities for meetings, exhibits or programs.

Practice
Posters announcing programs and events sponsored by the Friends of the Library are displayed on the Literacy Information area and the Circulation Desk. The Community Bulletin Board located between the first and second floors is made available for approved information for matters of local and general interest.

Library Publicity Materials

Policy
All publicity materials shall be authorized by and subject to the approval of the Director, and/or the Board of Trustees.

Practice
The library maintains a supply of printed materials describing the facilities, services and programs of the New Rochelle Public Library and of the Westchester Library System.

The library staff prepares and distributes press releases and other publicity materials on Library exhibits and programs, acquisitions of books and equipment, and other library news of timely interested to the public. The library incurs no responsibility for the failure of the media to publish or announce any such releases.

Adopted by the NRPL Board of Trustees, on February 2011

Click here for a printable version.
Request for Image Reproductions

New Rochelle Public Library
Request for Image Reproductions Policy

Reproductions from the Local History Collection of the New Rochelle Public Library are available according to the following policy, procedure and fee schedule. The Library reserves the right to limit or prohibit reproductions for reasons that may include but are not limited to the condition of the material, donor restrictions, and copyright.

All copies sold for personal use are made with the understanding that the reproductions will be used in accordance with US copyright law and fair use provisions (and all other application laws and regulations), and are for one time use only. The individual requesting the reproduction assumes all responsibility for infraction of copyright and of any use exceeding fair use.*

Required line of credit: New Rochelle Public Library Local History Collection

Fees for commercial use and number of extent of use are delineated in the fee schedule on the Request Form. Fees for requests made by local schools and non-profit organizations may be negotiated. There is no charge for emailing images. A fee of $2.00 per image is required for postage and handling. All fees must be paid before a request will be processed. Requests may be made by post or email, using the accompanying Request Form.

To obtain a copy of a Library image, please complete the Request Form for each image requested. Return the form to the Library by post: Community Relations, NRPL, 1 Library Plaza, New Rochelle, NY 10801; or by email: info@nrpl.org.

*Copyright Status Undetermined
The New Rochelle Public Library (Library) is unable to determine the copyright status for many of the images in its collection. Therefore, the Library is acting only as an owner of the physical image, unless the library has in its possession a written conveyance of copyright from the copyright owner.

Warning concerning copyright restriction:
The copyright law of U.S. (Title 17, United State Code) governs the making of photocopies of other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request, or later uses, a photocopy or reproduction for purposes in excess of “fair use” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying request if, in its judgment, fulfillment of the request would involve violation of copyright law.
The Library is not responsible for either determining the copyright status of the image or for securing copyright permission. Works copied from the Library may be used only for private study, scholarship or research. Possession of a Library image does not constitute permission to use it or permission for anyone else to use or copy.

Click here for a printable version, and click here for a request form. 
Public Comment During Monthly Board Meetings

NEW ROCHELLE PUBLIC LIBRARY
POLICY ON PUBLIC COMMENT DURING MONTHLY BOARD MEETINGS

The New Rochelle Public Library welcomes input from patrons and other members of the public on library matters. In order to conduct orderly monthly board meetings, the NRPL has adopted the following policy on public comment.
  1. Before the beginning of a monthly meeting, a sign in sheet will be available. Persons wishing to speak are asked to print their name, their address (and, if they wish, other contact information) and the topic of their comments.
  2. After the meeting has been called to order, a second sign in sheet will be available for persons wishing to speak who did not get to sign in on the first one.
  3. After calling the meeting to order, the president or presiding officer will review the first sign-in sheet and the meeting agenda and, in his or her discretion, decide whether to change the order of business.
  4. The president or presiding officer will then announce when the public comment item will take place on the agenda.
  5. When the public comment item is called, the speakers on the first list will be heard in the order that their names appear, followed by the speakers on the second list in the order that their names appear.
  6. Each speaker with have four minutes to comment.
  7. The NRPL reserves the right to engage in dialogue with each speaker as needed.
  8. The NRPL reserves the right to listen to the speaker, and/or review written submissions, and to reply to the speaker in writing.
  9. The total time for the public comment period will be limited to 60 minutes. If any speaker on the lists does not have a chance to address the board at the meeting, he or she may submit comments in writing.
Adopted by the NRPL Board of Trustees on October 8, 2015

Click here for a printable version.
Local History Policy

NEW ROCHELLE PUBLIC LIBRARY POLICY ON LOCAL HISTORY COLLECTION AND PATRON USAGE OF E. L. DOCTOROW LOCAL HISTORY ROOM

The New Rochelle Public Library maintains the largest repository of archival materials and resources related to the community’s history. It is the only collection of New Rochelle local history that is indexed and fully accessible to the general public. 
The collection continually grows through library acquisitions and donations from the public. 
Much of the collection is located in the E. L. Doctorow Local History Room (ELD Room). Named in 1998 for the noted author who used the collection extensively while residing in New Rochelle, the ELD Room contains historical and other materials on New Rochelle, Westchester County, and New York State – including over 1500 non-circulating books, pamphlets, maps and atlases, photographs and CDs described in the Local History Index.

E.L. Doctorow Local History Room Rules

In order to protect and preserve the local history collection, all patron usage is subject to the following:

Access 

Patrons may request access to the ELD Room at the second floor reference desk. The ELD Room is to be used for local history research only. Access to the collection is subject to the discretion of library staff.

  1. Patrons shall sign the Registration Log at the Reference Desk.
  2. Patrons shall complete an Archives Reference Request Form.
  3. Patrons shall present identification (such as a driver’s license or library card), which is to be kept at the reference desk and returned after the patron has finished using the ELD.
  4. Patrons shall read and sign a Rules of Use and Consent Form.

Conduct and Responsibilities

Patrons must comply with the following rules. Patrons shall be subject to library staff supervision. Library staff may access the room during patron usage. Patrons who do not comply with these rules will be asked to leave the ELD Room and have their access to the ELD Room suspended.

  1. The Library’s Code of Conduct applies in the ELD Room.
  2. The ELD Room may not be used by more that three persons at one time. Persons under age 18 are allowed only when accompanied and supervised by an adult.
  3. Bags, backpacks, purses and coats are not allowed in the ELD Room. Patrons may make arrangements with library staff to secure these items in locked storage.
  4. Only pencils may be used for writing in the ELD Room.
  5. Materials in the ELD Room may not be marked or altered in any way.   Patrons must maintain the condition of the materials at all times, and restore the order and organization of materials when finished. Adhesive note papers may not be used in the ELD Room.
  6. Materials in the ELD Room must be handled with utmost care; they must not be leaned on, written on, folded, or otherwise handled in any way likely to damage them.
  7. Materials in the ELD Room are to be used only in the ELD Room. The library staff may limit the quantity of materials provided for examination at any one time at its discretion. Permission to view originals or other archival materials of the Local History Collection is subject to the discretion of library staff.
  8. When the patron is finished in the ELD Room, all materials must be put in a designated reshelving area. Only library staff may return materials to their appropriate locations. The library reserved the right to inspect all materials in the ELD Room before the patron departs.
  9. The computer in the ELD Room is only for access to the library’s digital collections. Patrons who wish to use a computer for any other purpose must use other library computers.
  10. Materials in the ELD Room may be scanned or copied only with the permission and at the discretion of library staff.
  11. Copyright and other literary permissions are entirely the responsibility of the patron.
  12. Patrons must acknowledge the New Rochelle Public Library Local History Collection when any materials from this collection are cited in any publication.

Adopted by the NRPL Board of Trustees on October 10, 2013

Click here for a printable version.

Freedom of Information Law (FOIL) Policy

New Rochelle Public Library
Freedom of Information Law Policy

The New Rochelle Public Library, as a New York State governmental entity, is required to comply with the New York State’s Freedom of Information Law (Public Officers Law, Article 6, Sections 84-90).

A person may request information and records available to the public as follows:
  • Obtain a NRPL FOIL Request Form from the Administrative Office or the Reference Desk.
  • Submit the FOIL Request Form to the Record Access Officer or the Library Director

(1) in person in the Administrative Office,

(2) by mail addressed to

Mr. Thomas Geoffino, Library Director
1 Library Plaza
New Rochelle, NY 10801, or

(3) by email to tgeoffino@wlsmail.org.

  • Specify as much as possible the records requested for inspection or to be copied. Lack of specificity may cause a delay in providing the documents requested.
  • You will receive a response within five working days, unless additional time is required, in which case you will be notified in writing within five working days and given a reason for the delay.
  • If your request is denied, you may obtain a FOIL Appeal Form from the Administrative Office or by downloading [link to pdf] and submit the Appeal Form in person to the Board of Trustees in the Administrative Office.
  • You may inspect or copy records in person at a mutually convenient time and date. A library employee must be present throughout the inspection. Records will be available for inspection from 10 a.m. to 5 p.m., Monday through Friday in the Administrative Office of the New Rochelle Public Library.
  • Upon request, records also may be copied by library staff and picked up at the Circulation Desk at all regular NRPL hours. Prior to pickup, you will be charged a statutory fee of $0.25 per page and $1.00 per page for certification of records. Payment must be made by check or money order and made payable to the New Rochelle Public Library.

Adopted by NRPL Board of Trustees on June 11, 2015

Click here for a printable version.

Test Proctoring Policy
As a public service, librarians at the New Rochelle Public Library are available to proctor exams for students. The following conditions apply:

Fees

There is no fee for residents of New Rochelle. Non-residents will be charged a fee of $25 per test.

Scheduling an exam:

  • Advance notice of 1 week is required. There will be no drop-in test proctoring.
  • Students who need a test proctored should direct the testing institution to contact the Reference Department at (914) 632-7878, ext. 3737 after checking our posted policy to see if it meets their needs. All telephone inquiries must be followed by a written request via a printable form available on our website and proctor agreement including all restrictions and requirements.
  • Tests can be proctored during the library’s operating hours Monday—Saturday depending on staff availability. Please be aware that staffing is often limited after 5 on weekdays and on Saturdays.
  • Student is responsible for arranging for the exam to be delivered to the library and determining that it has actually arrived.
  • Student must provide all supplies for taking the exam: pens/pencils, paper, calculators, etc.
  • Exams cancelled or postponed due to illness, weather or other unforeseen circumstances will be rescheduled as staffing allows.

Supervision

  • Proctor will check photo ID and make sure it matches name given for exam.
  • Nature of the exam must be clearly stated: open book, closed book, online, written.
  • Items allowed/prohibited in the test are must be clearly stated: calculator, student’s laptop, cell phone etc.
  • The proctor will hand the student the exam, time the exam, use an institution-supplied password to log the test taker into an online exam, and collect the exam from the student at the appointed time.
  • Every effort will be made to provide a secure location for the exam; however, we are a busy library and cannot guarantee that student will be under constant supervision during the test. Student will be checked periodically.
  • The proctor will not sign a proctoring statement that attests to more than they are able to do. The proctor will not enter his/her personal information (Social Security #, driver’s license, home phone/address) on the proctoring materials.
  • A contact number or email must be provided for the issuing institution in case any problems need to be resolved.

Facilities

  • Whenever possible, an enclosed study area will be made available to test takers; however, there may be times when only open areas of the library are available.
  • For online exams, the library will make a public computer available to the student. With advance notice, time limits over 1 hour can be arranged so that the exam is not interrupted.
  • It is the student’s responsibility to ensure that library computers are adequate for their test taking requirements
  • The library cannot proctor online exams that require the installation of special software or the modification of existing computer settings. If the test taker uses a personal laptop, the library provides wireless access.
  • Library staff will not advise or assist in configuring personal laptops or software.

Returning the Exam

  • The library will not pay for postage or other shipping charges. If library staff is required to mail completed exam back to the testing institution the student or testing institution must provide the envelope or package as well as postage or tracking # if such is required. If the testing institution allows return via fax, that information should be included in the original instruction packet sent to the library. The library cannot assume responsibility for completed tests not received by the testing institution. The student must contact the institution to determine if the completed test was received.
  • The library will not scan completed print exams and email them as attachments. The library will fax completed exams if requested.
  • Copies of the exam are not retained after the exam is taken. Exams not completed by the student within 7 days will be shredded or returned to the testing institution if such return is requested.

Adopted by the NRPL Board of Trustees on May 3, 2012

Click here for a printable version.

Tutor Policy

New Rochelle Public Library
Policy on Tutors in the Library

The Library welcomes tutors and students and recognizes the benefit to the students and parents of the community of permitting tutoring within the library. The following procedures are intended to provide a balance between the use of the library by tutors and students and the use of the library by other members of the community:

  • Students must be New Rochelle residents/attend school in New Rochelle.
  • Preferred locations for tutoring include Teen Room and Homework Help areas on 2nd floor. Areas adjacent to service desks and public computers should be avoided to permit other library users to work undisturbed.
  • Conversations or instruction should not be loud enough to distract other library users. The library is not to be used as a classroom or office space but as a quiet and safe workspace for students to receive instruction.
  • If tutoring requires computer use, the computers in the Teen Room should be used. Students should have their own library cards and use their card to access library computers. Students with blocked cards will be given a guest card for usage as deemed necessary.
  • Tutors and students are required to follow NRPL’s Code of Conduct regarding appropriate behavior in the library.
  • Students must be under the tutor’s supervision at all times. The library assumes no responsibility for children left unattended.
  • Tutors and students must bring their own supplies, such as paper, pens, paper, calculators, etc. They are welcome to use library materials, but if any materials are to be held at a service desk for extended use they must be checked out by either tutor or student. Materials with holds on them cannot be renewed.
  • Meeting with parents/other tutors should be conducted either in private areas or outside the library.


Adopted by the NRPL Board of Trustees on February 8, 2018.

Click here for the printable version. 

Digital Video Surveillance Policy

New Rochelle Public Library
Digital Video Surveillance Policy

Purpose

The Library employs video security cameras to ensure the physical security of the Library facility, staff and patrons. A sign is posted at the library entrance informing the public that security cameras are in use. The purpose of this policy is to establish guidelines for the placement and use of video security cameras, as well as the access and retrieval of recorded digital video images at the New Rochelle Public Library.

Security Camera Locations

Reasonable efforts are made to safeguard the privacy of library patrons and employees. The video security cameras are positioned to record only those areas specified by the Director, and will complement other measures to maintain a safe and secure environment in compliance with Library policies. Camera locations shall not be changed or added without permission of the Director.

Cameras may be installed in locations where staff and patrons would not have an expectation of privacy. Examples include common areas of the Library such as entrances, near book and media collections, and public seating. Cameras will not be installed in areas where staff and public have a reasonable expectation of privacy, such as restrooms; nor are they positioned to identify a person’s reading, viewing or listening activities in the library.

Access to Digital Images

Recorded digital video images may contain personally identifiable information about an individual who has used any library service or borrowed any library materials (“patron information”), and will be accorded the same level of confidentiality and protection provided to library users by the New Rochelle Public Library’s Confidentiality Policy. Typically, images will not be routinely monitored in real time unless specifically authorized by the Library Director. Only the Director is authorized to access the recorded digital video images in pursuit of incidents of criminal activity or violation of the Library Code of Conduct. Other staff members may be given authorization to access this equipment on a limited basis.

Occasional spot checks of the recorded data will be made by the Library’s Information Technology Manager to assure proper operation of the system and to review access procedures. The frequency of viewing and the amount of video reviewed at one time will be limited to the minimum needed to give assurance that the system is working and to verify compliance of access policies.

Use/Disclosure of Video Records

Video records and still photographs may be used by authorized individuals to identify those responsible for library policy violations, criminal activity on library property, or actions considered disruptive to normal library operations.

Video records and still records may be shared with authorized library employees when appropriate or, upon approval by the Director, other library staff to identify those suspended from library property and to maintain a safe, secure and policy-compliant environment.

Under certain circumstances, individuals authorized under this policy may use a still photograph or selected portions of recorded data to request law enforcement review for assessing the security risk of a specific individual or for investigating a crime on library property.

Law Enforcement Requesting Access to Security Camera Footage

Library staff and volunteers are required to refer any law enforcement request for security camera footage or still photographs to the Library Director.  The Library does not make security camera footage or still photographs available to any agency, of federal, state, or local government unless a subpoena, warrant, or court order is issued pursuant to law.  Before complying with any such requests, legal counsel is consulted to determine the proper response.

In the event of a search warrant, which is executable immediately, Library Administration will comply with the search warrant and consult with legal counsel. Upon receipt of a subpoena or other court order, Library Administration shall consult with legal counsel to determine if the document is in proper form and that good cause for its issuance in a court of proper jurisdiction is demonstrated. If not, Library Administration shall insist any defect be remedied before releasing records that contain patron information.

General Public Requesting Access to Security Camera Footage

Confidentiality/privacy issues prohibit the general public from viewing security camera footage. If a member of the general public wishes to obtain a copy of video footage they should make the request to the Library Director.

Retention of Digital Images

The Library avoids creating unnecessary records, retaining records not needed for the fulfillment of the mission of the Library, as well as practices that could place personally identifiable information on public view. Recorded digital video images are stored on hardware in a locked area in the Library. Recordings are retained for no longer than 14 days in accordance with the Library’s records retention schedule, unless required as part of an ongoing investigation or litigation.

Adopted by the New Rochelle Public Library Board of Trustees on May 7, 2015.

Click here for a printable version. 

Whistleblower Protection Policy

NEW ROCHELLE PUBLIC LIBRARY
WHISTLEBLOWER PROTECTION POLICY

I. PURPOSES
The New Rochelle Public Library (NRPL) is committed to honest, ethical and lawful conduct, full, fair, accurate, timely and transparent disclosure in all public communications, and compliance with applicable laws, rules and regulations. In furtherance of these commitments, all trustees, employees and volunteers of the NRPL (each, a “Covered Person” or “you”) must act in accordance with all applicable laws and regulations, and with the policies of the NRPL at all times, and assist in ensuring that the NRPL conducts its business and affairs accordingly. This Whistleblower Protection Policy (a) establishes procedures for the reporting and handling of concerns regarding action or suspected action taken by or within the NRPL that is or may be illegal, fraudulent or in violation of any policy of the NRPL, as well as any other matter that could cause serious damage to the NRPL’s reputation (each, a “Concern”), and (b) prohibits retaliation against any Covered Person who reports a Concern in good faith. By appropriately responding to Concerns, we can better support an environment where compliance is valued and ensure that the NRPL is meeting its ethical and legal obligations.

II. WHEN TO RAISE A CONCERN
You have an affirmative duty to disclose to and seek guidance from an appropriate Department Head or supervisor if you have reasonable cause to suspect any Covered Person or other person associated or doing business with the NRPL has engaged, is engaging, or may engage in any illegal or unethical behavior or has violated, or may violate any law, rule, regulation or policy of the NRPL. Such reportable activity may include, for example, financial wrongdoing (including circumvention of internal controls or violation of the accounting policies of the NRPL), fraud, harassment, or any other illegal, unethical, or proscribed conduct, including improper governmental action whether or not such action is within the scope of an employee’s employment. While Concerns may be submitted at any time, you should endeavor to report a Concern as soon as reasonably possible after becoming aware of the matter.

III. HOW TO RAISE A CONCERN
Concerns may be submitted either in writing or orally. No form is required to submit a Concern, but you are encouraged to provide as much information and detail as possible so that the Concern can be properly investigated. A Concern may be submitted in writing (1) to the Director of the NRPL, (2) to the Board of Trustees or an individual Library Trustee, or (3) to a Department Head or your immediate supervisor, or by discussing it with any of the above. Concerns may be raised anonymously; provided, however, that any individual reporting his or her own violation shall not satisfy his/her obligation hereunder with a Concern raised anonymously.

IV. PROCEDURES FOR RECEIVING AND REVIEWING CONCERNS
Any Department Head, supervisor or Trustee receiving a Concern should contact the Director, who will coordinate further action (unless the concern is regarding the Director, then all such Concerns should be addressed to the Board of Trustees). The Director will assess each Concern on a preliminary basis to determine to what extent an investigation into the Concern is required, and will direct all aspects of the investigation of any Concern. All investigations will be conducted in a confidential and sensitive manner, so that information will be disclosed only as needed to facilitate review of the investigation materials or otherwise as required by law. You must cooperate as necessary in connection with any such investigation. In the event a Concern involves or implicates the Director, the Director will promptly recuse himself or herself from the investigation and inform the Board of Trustees in writing. The Board of Trustees may investigate such Concern or appoint impartial attorneys to investigate the Concern.

V. RECORDS OF CONCERNS AND INVESTIGATION REPORTS
The Director will maintain a written record of all Concerns summarizing in reasonable detail for each Concern: the nature of the Concern (including any specific allegations made and the persons involved); the date of receipt of the Concern; the current status of any investigation into the Concern and information about such investigation (including the steps taken in the investigation, any factual findings, and the recommendations for corrective action); and any final resolution of the Concern. Director will distribute an update of this record to the President of the Board of Trustees in advance of each regularly scheduled meeting.

VI. CONFIDENTIALITY
All Concerns received will be treated confidentially or anonymously, as applicable, to the extent reasonable and practicable under the circumstances.

VII. NO RETALIATION AGAINST WHISTLEBLOWERS
It is the NRPL’s policy to encourage the communication of bona fide Concerns relating to the lawful and ethical conduct of the NRPL’s business. It is also the policy of the NRPL to protect those who communicate bona fide Concerns from any retaliation for such reporting. No adverse employment action affecting compensation, appointment, promotion, transfer, assignment, reassignment or evaluation of performance may be taken and retaliation is strictly prohibited, including, without limitation, intimidation, harassment, discrimination, coercion, or otherwise, whether express or implied, against any employee or volunteer of the NRPL who in good faith reports any Concern or assists in an investigation of, or the fashioning or implementation of any corrective action or response made in connection with, any Concern. Any whistleblower who is concerned that retaliation for providing information in accordance with this policy has occurred should report the same immediately to the Director or Board of Trustees. Any person who violates this prohibition against retaliation will be subject to appropriate disciplinary action, which may include termination of employment or other relationship with the NRPL.
An employee may invoke a whistleblower defense pursuant to this policy in any disciplinary proceeding or litigation if he or she believes that adverse action has occurred by reason of whistleblowing as described above.

VIII. POLICY DISTRIBUTION
A copy of this policy will be distributed to each Covered Person promptly following the adoption of or amendments to this policy, and at such time as a person becomes a Covered Person.

IX. POLICY ADOPTION AND OVERSIGHT
The Board of Trustees is responsible for providing oversight of the adoption and implementation of, and compliance with this policy. Only Trustees satisfying the definition of “independence” pursuant to applicable law are permitted to participate in any deliberations or vote on matters relating to this policy.

Adopted by the NRPL Board of Trustees on January 12, 2017

Click here for a printable version.
Policy on Use of, and Behavior in, the Teen Room

Regulations Regarding Use of, and Behavior in, the
Teen Room at the New Rochelle Public Library

The following is the policy regarding entry, use and expectations for behavior in the Teen Room of the New Rochelle Public Library.

The Teen Room was created for the use of those patrons in 6th – 12th grade (referred to hereafter as “teen” or “teens”) and as such restrictions on the use of the room are as follows:
  • During afterschool hours (2:45 – Closing on weekdays), weekends, and school holidays, the Teen Room is “Teens Only.”  Adults and younger children are welcome in the room only if accompanied by a teen.  Adults are welcome to come in to select materials, but must leave after doing so if not accompanied by a teen.
  • During all other hours, the Teen Room is open to all patrons, although special consideration will be given to teens who are in the library, and tutors and others serving teens who might need the space.
  • At all times when not in use the Teen Room Digital Media Lab is to remain locked.
Behavior in the Teen Room is governed by the attached document, “Expectations for Behavior in the Teen Room.”  

 

Adopted by the New Rochelle Public Library Board of Trustees on May 4, 2017.

Click here for a printable version.

Insect Containment Policy

NEW ROCHELLE PUBLIC LIBRARY
POLICY ON INSECT CONTAINMENT

The New Rochelle Public Library, in furtherance of its responsibility to provide a healthy and clean facility, may restrict a patron’s borrowing privileges. Insects such as silverfish and certain moth and beetle larva may cause damage to library materials. Insects such as bed bugs and roaches may cause infestations. When there is evidence that library items are returned with insects or contact with insects, the NRPL may suspend a patron’s borrowing privileges, as well as the borrowing privileges of all members of the patron’s household.

If a patron returns library materials with insects or evidence of insects, a NRPL supervisor or manager will discreetly and confidentially notify the patron that the patron’s borrowing privileges are suspended. Borrowing privileges will be restored as soon as the patron demonstrates that his or her household has been treated for the specific insect or insects. In the case of a single family household, the patron must submit a dated receipt from a licensed pest control company. In the case of a multi-unit building, the patron must submit dated proof of treatment from the building owner or property manager.

Patrons may request a review of decisions made by the NRPL staff or management in connection with insect containment by following the procedures in the NRPL’s Patron Complaint Policy.

Adopted by the NRPL Board of Trustees on January 12, 2017

Click here for a printable version. 
Policy on Confidentiality of Library Records

New Rochelle Public Library
Policy on Confidentiality of Library Records

Library records, which contain names or other personally identifying details regarding the users of the New Rochelle Public Library, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, and reference queries shall be confidential and shall not be disclosed except to the extent necessary for the proper operation of the library.  Such records shall not be made available except upon request or consent of the user, or as may be authorized pursuant to such process, order or subpoena of an agency of state, federal or local government relating to civil, criminal, or administrative discovery procedures or legislative investigative power. 

Adopted by the New Rochelle Board of Trustees on February 14, 2017

Click here for a printable version.

Conflict of Interest Policy

NEW ROCHELLE PUBLIC LIBRARY
CONFLICT OF INTEREST POLICY

PURPOSE

The purpose of this policy is to protect the interests of the New Rochelle Public Library (NRPL) when it is contemplating entering into a transaction or arrangement that might benefit the private interests of a Trustee or Employee of the NRPL.  The NRPL will not enter into any such transaction or arrangement unless it is determined by the Board of Trustees to be fair reasonable, permitted by law and in the best interest of the NRPL at the time of such determination.  This policy is intended to supplement, but not replace, any applicable state and federal laws governing conflicts of interest applicable to not-for-profit, charitable organizations and municipalities. 

I. STATUTORY CONFLICTS OF INTEREST

It shall be a conflict of interest for a trustee or employee to benefit personally from contracts made in their official capacity. 

“Contract” is defined broadly to include any claim or demand against the NRPL or account or agreement with the NRPL, whether expressed or implied which exceeds the sum of $750.00 in any fiscal year.

“Interest” is defined as a direct or indirect benefit that runs to the trustee or employee as a result of a contract with the NRPL. 

A trustee or employee is deemed to have an “interest” in:

  1. a firm, partnership or association in which he or she is a member or employee;
  1. a corporation in which he or she is an officer, director or employee; or
  1. a corporation in which he or she directly or indirectly owns or controls 5% or greater of the outstanding shares.
  1. A trustee or employee also is deemed to have an “interest” in a contract between the NRPL and his/her spouse, minor child or dependents, except for an employment contract entered into between the NRPL, a spouse, minor child or dependent of a board member authorized by §800(3) of the General Municipal Law.

Personal interests which are prohibited by law include:

  1. Interest in a contract with the NRPL where a trustee has the power, or may appoint someone who has the power, to negotiate, authorize or make payment or audit bills or claims under the contract, unless otherwise exempted by exception under law; and
  1. Interest by a Chief Officer, Treasurer or his/her Deputy or employee in a Bank or other financial institution that is used by the NRPL he or she serves, unless otherwise exempted by exception under law.

In order for the NRPL to enter into an enforceable contract where a trustee or employee of the NRPL has a prohibited conflict of interest which is not exempted by an exception to the law, the affected member, officer or employee must resign from his/her office or employment prior to the time that the board takes action upon the contract or liquidate his/her ownership interest above 5%.

Exceptions

A trustee or employee shall be deemed not to have a conflict of interest in any of the exceptions listed in §802 of the General Municipal Law, including:

  1. Contracts with membership corporations or other voluntary not-for-profit corporations or associations (e.g. Taylor Law collectively negotiated agreements, contract with a not-for-profit health services organization) – are exempt from the conflict of interest rules. No board member is prohibited from voting on collectively negotiated agreements which are applicable to his/her spouse or children;
  1. Contracts entered into by the NRPL with a person who is subsequently elected or appointed to the Board, office or employment remain valid, except the contract may not thereafter be renewed.
  1. A contract with a corporation of which the interest of the Board member, officer or employee, by reason of stockholding, is less than 5% of the outstanding shares.
  1. Contracts between the NRPL and a trustee or employee in which the total amount does not exceed $750.00 in any fiscal year.
  1. A contract with a person, firm, corporation or association in which a municipal officer or employee has an interest prohibited solely by reason of employment as an officer or employee of such other entity, if their compensation will not be directly affected as a result of the contract with the municipality or school district and duties do not directly involve the procurement, preparation or performance of any part of the contract except that such employee should recuse himself/herself from any deliberations or votes pertaining to such employees.

Disclosure Requirements

Board members, officers and employees must publicly disclose the nature and extent of any non-excepted interest they or their spouse have, will have or later acquire in any actual or proposed contract, purchase agreement, lease agreement or other agreement involving the NRPL (including oral agreements), even if it is not a prohibited interest under applicable law. Such disclosure must be in writing and made part of the official record of the NRPL.  Disclosure is not required in the case of an interest that is an exception exempted under General Municipal Law §802; however, board members, officers and employees are encouraged to voluntarily make such disclosure.

If a board member is legally permitted to vote on a matter, but the matter is subject to disclosure by statute, or if the board member chooses to voluntarily disclose an excepted interest, the affected board member shall be the last member called to vote on such matter.

II. OTHER PROHIBITED ACTIVITIES

No board member, officer or employee shall:

  1. Use or attempt to use his or her official position to secure unwarranted privileges or exemptions for such officer or employee or others.
  1. By his or her conduct give reasonable basis for the impression that any person can improperly influence such officer or employee or unduly enjoy special favor in the performance of official duties, or that he or she is affected by the kinship, rank, position or influence of any party or person.
  1. Be in receipt of information regarding the NRPL, its officers, employees or agents, that involves allegations of criminal activity, other wrongdoing, or that may adversely affect NRPL operations and not report such information to the Board President or Director, who shall be obligated to report such information to the Board of Trustees at its next Board meeting.

III. GIFTS

No board member, officer or employee shall directly or indirectly solicit any gift or accept or receive any gift having a value of $75.00 or more under circumstances in which it could reasonably be inferred that the gift was intended to influence him/her, or could reasonably be expected to influence him/her in the performance of his/her official duties or was intended as a reward for any official action on his/her part.  If a board member, officer or employee receives any gift having a value of $75.00 or more, such gift shall be returned.

IV. VOIDING OF CONTRACTS

Contracts willfully entered into in violation of Article 18 of the General Municipal Law regarding conflicts of interest are deemed void.

V. VIOLATIONS AND CONSEQUENCES

Bases for Removal

A board member may be removed from office for violating their oath of office and/or neglecting their duty.

The willful violation of Article 18 of the General Municipal Law is a misdemeanor and may also result in the Board member’s removal from office.

A board member may be removed from office upon the grounds of official misconduct for attempting to take official action on behalf of the board when such action is not authorized by statute, regulation or decisional law.

The willful receipt and retention of a gift having a value of $75.00 or more may result in removal from the Board.

A board member may be removed for failure to timely notify the Board President or Director of the receipt of information regarding the NRPL, its officers, employees or agents, that involves allegations of criminal activity, other wrongdoing, or that may adversely affect NRPL operations.

Discipline of Other Officers and Employees

An officer, other than a board member, or an employee may be subject to disciplinary action, including reprimand, fine, suspension or termination of employment, in accordance with due process of law, if applicable, for violating this policy.

VI. DISTRIBUTION, FILING AND POSTING REQUIREMENT

The Director shall distribute to every board member, officer and employee in the NRPL the Conflict of Interest Policy.  Each board member, officer and employee shall annually sign and submit to the Secretary of the NRPL a statement which affirms such person (a) has received a copy of this policy, (b) has read and understands this policy, and (c) has agreed to comply with the policy.

In accordance with §807, General Municipal Law, the Director must ensure that a copy of Article 18, General Municipal Law is posted in a conspicuous place.

Adopted by the New Rochelle Board of Trustees on February 14, 2017

Click here for a printable version. 

Circulation Policy

New Rochelle Public Library
Circulation Policy

Library Card Eligibility

New Rochelle residents and property owners are eligible for a library card.  If you do not live in Westchester, but attend a New Rochelle school or are employed by a New Rochelle business, you are eligible to apply for a New Rochelle Public Library card. Westchester residents not living in New Rochelle should apply for a library card at their local library. 

Minors must be accompanied by a parent or legal guardian with proper ID, and be able to hold a pen and write their names legibly. Students in middle school and high school may apply for a card on their own with a current school schedule or school ID.

Acceptable proof of ID and residency are any one of the following: 

  • Driver’s license or NY State ID with current New Rochelle address
  • Photo ID from a consulate or embassy with current New Rochelle address
  • Valid School ID from a New Rochelle School 
  • Individuals living in temporary housing who bring a letter from their housing administrator confirming residency will be issued a guest card.  

If photo ID does not show current address, residency may be proven by providing two of the following:

  • Property tax bill
  • Utility bill
  • Rent receipt or lease
  • Recently cancelled mail sent to your name and current New Rochelle address
  • Documentation of employment in New Rochelle

In circumstances where the above noted proof of residency is not available, other evidence of residency may be considered by the Director on a case by case basis.

The library will not retain copies of identification. 

For any person who cannot meet the above criteria, a non-resident card is issued by the Westchester Library System for one (1) year at a cost of $75.00. 

Borrowing Privileges

A library card is required of all patrons who wish to borrow materials. Library cards are not transferable, each patron must use their own card and be a library card holder in good standing. A library card holder in good standing does not have fines over 4 months old, owes less than $25.00 in fines or lost materials, has fewer than 3 lost items or “claims returned” on their card. If a patron forgets their card, a photo ID is required to borrow materials.

Patrons are responsible for materials borrowed.  Lost material or material returned damaged will carry a charge. Overdue fines are assessed for material returned late.

Loan periods and fines are as follows:

ItemLoan PeriodFines Per Day
Children’s and adult DVDs and videos7 days$1.00
Express/7-day books 7 days$  .20
Magazines7 days$  .10
Adult & YA books, audiobooks, and music CDs21 days$  .10
Children’s books, audiobooks, and music CDs21 days$  .05


Borrowing privileges will be suspended if: 

  • Fines are over four months old
  • $25.00 or more is owed on a card 
  • There are three or more “lost” items or “claims returned” on a card

Patrons with long overdue material or outstanding fines may have their account sent to a collection agency.   

Holds/Intralibrary loans

One of the many benefits of being a New Rochelle Public Library cardholder is that patrons may request material from any library within the Westchester Library system.  There is a limit of 20 reserves per patron at any one time.  Hold items must be picked up by the person who placed the hold.  Please see our borrowing privileges policy, “Library cards are not transferable.” The one exception is a parent picking up a hold for their child.  Hold items are held for eight (8) days.  If the item is not picked up within that time, it will be returned to the lending library or passed along to the next patron in the holds queue.  

Interlibrary Loans (from outside the Westchester Library System)

In addition to having access to the many items within the Westchester Library System, patrons may also request books from libraries outside of our system. Interlibrary loan requests are limited to print material.  Requests for Interlibrary Loan materials must be initiated, picked up, and returned to the same library. All interlibrary loans have a loan period of 4 weeks with NO renewals.  Overdue charges for Interlibrary loans are $2.00 per day.

Home Bound Policy

The New Rochelle Public Library wants to keep our patrons ‘in books.’  The library will deliver books and audiobooks door-to-door for those patrons who are unable to get to the library due to a permanent or temporary condition.  If you are a New Rochelle Public Library cardholder and a New Rochelle resident and find yourself unable to get to the library, please inquire about this service.  Books can be delivered to you every three weeks once your application is reviewed and accepted. Call (914) 632-7878, ext. 3720 and ask for information on homebound delivery.

Adopted by the New Rochelle Public Library Board of Trustees on April 13, 2017.

Click here to view a printable version. 

NRPL Board of Trustees Vacancy Policy

New Rochelle Public Library Board of Trustees Vacancy Policy 

Whenever a vacancy on the Board of Trustees shall occur for any reason, the vacancy shall be filled at the next duly scheduled election. The Board of Trustees may appoint an interim trustee to serve until the next annual election, at which time the remainder of the term shall be filled by a candidate duly elected at such election. Approval of an interim trustee shall be made by a vote of two thirds of the members of the Board of Trustees, providing that notice of the proposed appointment has been sent to each Library Trustee at least five days prior to the meeting of the Board of Trustees at which time the vote will take place.

Adopted by the NRPL Board of Trustees on June 13, 2019.

Click here to view the printable version.